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UES · 3 hours ago

Project Administrator

St Louis, MO

Full-time

Onsite

Mid, Senior Level

$25/hr - $28/hr

5+ years exp

UES is a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection. The Project Administrator supports the Geotechnical Department by assisting with day-to-day administrative and project coordination tasks, ensuring projects are organized and on track.

Civil EngineeringConstructionConsultingEnvironmental ConsultingProfessional Services

Hiring Manager

Carissa Burgos

Responsibilities

Updates geotechnical project websites, tracks backlogs, and applies contract modifications

Prepares, renews, and submits project invoices; follows up on payment status

Prepares action plans, conducts risk analyses, and gathers necessary resources for geotechnical project execution

Initiates and coordinates the submission of project proposals, contracts, and project modifications; remains involved throughout project life cycle to ensure successful closeout

Assists in budgeting for geotechnical projects; tracks expenses and forecasts future costs

Assesses and reports variances in project budgets vs. actuals

Supports cost estimate preparation and implements processes to track new and ongoing projects, proposals, and addenda

Communicates with clients to resolve contractual or project-related questions

Provides guidance on geotechnical project contract requirements, prepares and submits proposals, and ensures contract compliance

Collaborates with Geotechnical Project Managers, engineers, technicians, and other team members to align on project priorities and updates

Identifies issues affecting project progress and assists in problem resolution

Qualification

Project CoordinationMicrosoft Office SuiteProject Management SoftwareOrganizational SkillsEngineering TerminologyVerbal CommunicationWritten CommunicationAttention to DetailTeam Collaboration

Required

5+ years of experience in project coordination, administrative support, or operations within a technical or service-based industry

Strong organizational skills and attention to detail, with the ability to manage multiple tasks and priorities

Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams); experience with project management software (e.g., MS Project, Smartsheet, Monday.com) is a plus

Excellent verbal and written communication skills

Ability to work both independently and collaboratively in a fast-paced environment