Avid Bioservices · 6 hours ago
Executive Assistant
Tustin, CA
Full-time
Onsite
Senior Level
$101K/yr - $124K/yr
5+ years expAvid Bioservices is a leading clinical and commercial biologics CDMO focused on creating innovative solutions to meet the needs of clients and improve patient outcomes. The Executive Assistant role involves providing high-level administrative support to the executive team, managing complex calendars, coordinating meetings and travel logistics, and ensuring effective communication across various stakeholders.
BiotechnologyHealth CareMedical
Responsibilities
Always be two steps ahead of any operational, strategic, or administrative problems that may arise and proactively project manage them with confidence and strong conviction of how the leader would do so themselves
Manage busy and ever-changing Executives’ calendars with accuracy and astute attention to potential conflicts
Manage, plan and coordinate client, supplier, customer, and internal meetings
Assist with tracking and driving the completion of key deliverables. Follow-up on outstanding issues
Coordinate all travel logistics and ensure that Executive and the receiving parties are up to speed on changing itineraries
Proactively solicit agendas, attendee lists, and organize attendee preparation when needed
Create, manage, and finalize, all steps in the PR/PO process
Organize, prepare, and track expense reports using Concur for multiple Executives
Handle professional communications, including incoming emails, calls, and mail
Assist with formatting, editing, and consolidation of presentations and other MS Office documents
Be responsive to emails/texts/phone calls, with some contact occurring outside regular business hours
Participate in the planning of special events, which could include sourcing locations, negotiating hotel/venue rates, coordinating travel, planning, and managing activities for offsite, meals, managing RSVP’s, etc
Coordinate audio/visual and IT needs for onsite, offsite, and video conference meetings, as needed
Other tasks as assigned
Qualification
Required
5+ years of experience supporting Executives
Ability to work onsite up to 5 days a week
Demonstrate a polished, professional, articulate, and can-do attitude
Excellent written and verbal communication, with the ability to communicate confidently and tactfully at all levels, both internally and externally
Meticulous organization and planning skills. Sharp attention to detail
Able to easily manage ever-changing schedules and competing priorities with grace
Strong sense of urgency. Ability to shift gears quickly and prioritize tasks as necessary
Able to anticipate needs before they arise and solve problems effectively
Demonstrated ability to exercise good judgement, discretion, and confidentiality in all tasks
Exceptional technology skills with a passion for continuous improvement and streamlining
Sound sense of judgment and intuition on matters that require quick decision-making, specifically prioritizing tasks, and multitasking
Ability to flex with business needs and work outside of regular business hours as needed
Adept in PowerPoint, Excel, Word, Outlook, and IT/tech savvy
Preferred
Current Notary certification is a plus
Occasional overnight travel by land and/or air may be required to attend seminars, conferences, or client meetings
Benefits
Health, dental, and vision insurance
401(k) matching
Paid time off
Company
Avid Bioservices
Avid Bioservices' expansion will double existing capacity to service both a $40m backlog and its owner Peregrine.
201-500 employees
H1B Sponsorship
Avid Bioservices has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2024 (1)
2023 (1)
2022 (5)
2020 (2)
Funding
Current Stage
Public CompanyTotal Funding
$285M2024-11-06Private Equity
2024-11-06Acquired
2024-03-06Post Ipo Debt· $160M
Leadership Team
Kenneth Bilenberg
President & Chief Executive Officer
Richard McAvoy
Chief Business Officer
Recent News
2026-01-17
2026-01-16
2025-11-13
Company data provided by crunchbase