IES Communications · 6 days ago
Project Manager Assistant
San Diego, CA
Part-time
Onsite
Entry, Mid Level
$28/hr - $34/hr
2+ years expIES Communications is a national provider of industrial products and infrastructure services, and they are seeking a Project Manager Assistant. The role involves managing administrative duties for assigned projects, ensuring compliance with contractual obligations, and coordinating project financial documentation.
Information and Communications Technology (ICT)Information ServicesInformation Technology
Responsibilities
Perform assigned word processing, general filing, timekeeping, records management, correspondence and assigned project related financial documents processing
Self-manage assigned workload distribution
Monitor, record and report project/job administrative progress and project/work related quality and safety issues and provide periodic reports on status to assigned supervisor
Effectively coordinate and maintain all project financial documents, software system inputs and related billing/invoicing issues per Company policies and procedures
Monitor, record and report project/work related quality and safety issues to assigned supervisor
Act as the project administrator for interface with customer representative(s)
Create, develop, implement and revise project process improvement(s)
Able to preserve confidential information; self-sufficient problem solver; work with little or no supervision and handle multiple projects simultaneously
Manage calendars, schedule meetings and arrange travel itineraries, management of daily office activities
Assist the program accounting department, on multiple project sites, by spot checking Labor, Material, Other-expenses and Subcontractor costs that roll up into monthly Program reports
Review project site expenses
Screen telephone calls, resolve routine and complex inquiries. Tracking vacation & time off requests, maintain attendance database for Program employees
Interact and track program level billing, reporting and metrics (SPI’s, KPI’s, CPM)
Maintain, check and revise program level dashboard reports due to client
Prepare & maintain daily reports for purchasing manager. Verify purchase orders for accuracy. Open and sort incoming mail
Able to create, correct and revise complex Excel spreadsheets, tables, charts and graphs
Schedule and help manage weekly and monthly meetings
Support document control, spot check and maintain accuracy and delivery to our customer
Conduct audits to ensure vendor/subcontractor compliance. Review invoices for accuracy and assist preparation for payment (supporting role)
Perform reporting audits for accuracy and overall delivery (safety reports, QA, labor forecasts)
Maintain program level dashboards, input, data acquisition, collection
Minimal to low level travel. Travel to project sites 1-3 day trips may be required on quarterly frequency, based on program level requirements of our customer
Other responsibilities as assigned
Qualification
Required
Must possess at least a High School diploma or GED equivalency
Must have some experience in customer interface, such as liaison between the customer and the Company
Must possess a minimum of three (3) years working experience
Must have a minimum of two (2) years of experience in a related telecommunications or construction administrative position
Must be proficient with Microsoft Office (Word, Excel and MS Project)
Must be able to effectively operate office equipment and computing devices commonly used in the industry
Must meet Company minimum driving standards
Must be able to manage multiple tasks/projects simultaneously
Must have demonstrated verifiable ability to identify a project, create a project filing system, develop detailed associated administrative tasks and manage these for project final record keeping and audit
Must be self-motivated, positive in approach, professional and help to create, develop and implement process improvement(s)
Must promote the Company culture and mission to all employees, vendors, clients and business partners
Must possess proven problem solving skills, critical thinking skills and the ability to effectively read, write and give oral direction(s) to project personnel
Must have proven skill level to interpret project documents, including but not limited to, timesheets, spreadsheets and billing documents
Must possess the ability to learn Company and customer project management systems
Regular attendance is mandatory
Company
IES Communications
IES Communications is a provider of communications technology, systems, and services.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Nicholas Palazzolo
Project Manager, FDC Operations
Recent News
Columbia West
2025-10-11
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