Gregory Electric Company, Inc · 2 months ago
Solar Project Coordinator
Columbia, SC
Full-time
Onsite
Entry Level
1+ years expGregory Electric Company, Inc. is a company focused on solar energy projects, and they are seeking a Solar Project Coordinator to support the project management team. The role involves overseeing administrative tasks, ensuring resource allocation, maintaining schedules, and liaising with various stakeholders to ensure the successful execution of solar installations.
ConstructionElectrical DistributionEnergy
Responsibilities
Collaborate with Project Managers (PMs) to plan, coordinate, and execute solar energy projects
Schedule and manage internal and external meetings, including pre-construction, safety, and project status meetings
Assist in creating and maintaining project schedules, tracking milestones, deliverables, and deadlines
Prepare and track project documentation, including contracts, submittals, change orders, and project closeout documents
Coordinate logistics for the procurement of materials, equipment, and resources, ensuring timely delivery to job sites
Assist in the preparation of project proposals, bids, and contracts, including vendor/subcontractor outreach and quote management
Act as a liaison between vendors, subcontractors, and the project team to ensure timely and accurate deliveries and services
Track subcontractor performance and ensure adherence to contractual obligations, quality standards, and safety protocols
Help resolve issues related to vendor performance, project delays, or material shortages, escalating as needed
Maintain and update project documentation, including design plans, permits, contracts, and safety reports
Ensure compliance with local, state, and federal regulations regarding solar energy systems and safety standards
Track and report on project performance and ensure all work is completed in compliance with quality control and safety guidelines
Coordinate with clients, stakeholders, and internal teams to ensure project requirements are met and client expectations are aligned
Assist in the preparation of client progress reports, including the tracking of budgets, schedules, and milestones
Address customer inquiries or concerns and escalate issues as appropriate to the Project Manager
Collaborate with Safety Department to ensure all safety requirements and protocols are met on each project
Assist in maintaining a safe work environment for all on-site personnel, including conducting
Assist in organizing and tracking safety meetings and training for field crews
Track and ensure compliance with OSHA and other regulatory requirements related to solar installation
Support the PM in tracking project budgets, including monitoring expenses and ensuring the project stays within budget
Assist with generating and submitting purchase orders, vendor invoices, and progress billing for completed work
Coordinate the processing of timesheets, payroll, and invoicing for project staff and contractors
Provide administrative support for project-related activities, including document organization, file management, and project reporting
Assist with resource allocation, including coordinating the hiring and onboarding of field staff and subcontractors
Support the scheduling of project deliveries and oversee project-related logistics, including equipment and material sourcing
Coordinate the deployment of IT resources for project teams (tablets, laptops, software tools)
Assist in troubleshooting basic technology issues for field staff and escalate to IT as needed
Qualification
Required
High School diploma or equivalent required
Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
Strong organizational, communication, and multitasking abilities
Ability to work effectively in a team environment and manage multiple priorities in a fast-paced setting
Strong problem-solving skills with a focus on solutions
Preferred
Bachelor's degree in Construction Management, Engineering, or related field
1-3 years of experience in project coordination or administration, with a focus on construction, solar, or renewable energy projects
Knowledge of project management software (e.g., Procore, Buildertrend, or similar platforms)
OSHA 10/30 or similar safety certification
PMP or related project management certification
Benefits
401k plan with a company match
Fully paid individual health insurance
Apprenticeship programs
Paid training
Company
Gregory Electric Company, Inc
We excel as strategic partners in the design, installation and service of energy and infrastructure.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase