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Episcopal Community Services · 2 months ago

Administrative Assistant - Central East Regional Recovery Center

San Diego, CA, US

Full-time

Onsite

Entry Level

$20/hr - $22/hr

1+ years exp

Episcopal Community Services is seeking an Administrative Assistant for their Central East Regional Recovery Center. The role involves providing administrative support through various clerical duties, managing client records, and ensuring effective communication with clients and staff.

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Responsibilities

Functions as one of the contact persons for receiving client progress inquiries from designated third-party referral sources and responding to them in a timely manner, consistent with confidentiality requirements

Data entry and management to track units of service and other relevant data

Determine and maintain Drug Medi-Cal eligibility records

CALOMS treatment reporting

Create client files for new clients

Print client documentation from database to ensure all files are updated

Process the closing of client files

Manage client records

Answer and manage incoming phone calls, sign-in logs, and other intake documents in a timely, friendly and accurate manner

Welcome visitors and help meet their needs by directing them to the correct staff person, resources, service, room, or provider

Keep the reception area clean, inviting, and organized

Transfer calls to the proper employee or voice mail or take clear written messages if needed

Retrieve and follow up with phone messages from the general voice mailbox

Provide clerical duties including filing, data entry, charting, organizing, copying, and mailing

Document and submit statistical data and progress notes that accurately reflects all services provided and all client contacts in accordance with applicable standards and complete internal ECS data tracking systems entries by due dates as assigned

Maintain supply of internal forms by making copies as needed

Date stamp, sort and distribute mail as appropriate to staff and clients

Manage program inventory and supplies

Participate as an active member of the program team, encouraging and building mutual trust, respect, and cooperation among team members and clients

Assist with drug testing urinalysis specimen collections and screening as required

Performs other duties as assigned