Allied Steel Buildings · 4 weeks ago
Bilingual Administrative Assistant (Spanish)
McGregor, TX
Full-time
Onsite
New Grad, Entry LevelAllied Steel Buildings is seeking a Bilingual Administrative Assistant for its McGregor, Texas headquarters. The role involves providing administrative support, managing reception duties, and assisting with HR-related tasks, all while maintaining a professional and welcoming office environment.
Building MaterialCivil EngineeringManufacturing
Hiring Manager
Rachel Delgado
Responsibilities
Professionally greet visitors, guests and Allied team members utilizing exemplary hospitality skills. Monitor visitor entrances remotely when not physically present in the reception areas. Maintain visitor logs
Professionally answer incoming phone calls, providing the necessary information to callers or connecting callers to appropriate Allied team members. Able to be client centric and interact well with Allied team members, partners and potential clients. Incoming call volume can reach 15 per hour
Coordinate facility tour scheduling and the completion of related documentation. Provide information on safety requirements and distribute visitor/guest PPE (personal protective equipment) and tour aids
Maintain a welcoming and functioning office environment including associated areas
Monitor office related supplies for ordering and restocking, including cleaning and paper supplies, printer and plotter supplies, snacks, beverages, etc. Works with the Facilities Coordinator on certain purchases
Order company related swag (mugs, hats, shirts, bags, bottles, pens, etc.) in coordination with other Allied offices and the marketing department
Maintain a clean, safe and organized work environment, including the lobby and reception areas, the cafe and training area, the upstairs conference rooms, and all public spaces. Organizes and directs janitorial resources
Update company events in calendars and company intranets, and schedule conference rooms for Allied team members. Inform staff of important information related to the office. Maintain information TVs and monitors for relevant information and messaging
Fulfill shipping and receiving requests for office related matters and collect mail and parcels from area boxes
Support in preparing travel arrangements (including international travel) for Allied team members, partners and clients, utilizing company resources and programs
Assist office team members with general research, document management, compilation of data, preparation of reports and presentations, and other general office related items
Support, coordinate and actively participate in the planning and scheduling of McGregor based special events such as quarterly meetings, workshops, OMT meetings, and PR events, securing any needed resources, materials, equipment and food and beverage
Assist in HR related tasks, including onboarding events, company poll tabulations, maintenance of facility data, wellness programs and team development initiatives
Provide administrative support to the local EVP including strategy & development items and initiatives, Huddle and Allied University programs, scheduling appointments and events, and creative content support
Utilize Allied’s CRM system with increasing proficiency to manage information as part of handling phone calls and managing responsibilities
Utilize Google and Zoho office applications with increasing proficiency to administrative and support responsibilities
Utilize Allied’s travel booking system with increasing proficiency to support travel itineraries
Respond to emails and messaging in a timely manner, and appropriately communicate messages and information to team members in different departments with conciseness and clarity
Manage confidential and sensitive information with discretion and integrity
Use appropriate professional judgment to keep abreast of any changes, issues, or concerns that may impact daily activities and/or schedules
Qualification
Required
Bilingual in English/Spanish is required – working proficiency levels
Prior experience as a receptionist or office administrative assistant
First-rate organizational skills and detail-oriented
Positive, professional demeanor with leadership potential
Excellent interpersonal, communication and client service skills within and outside the organization
Working knowledge of MS Office Applications, Google Suite Applications, and additional related software knowledge
Strong spelling and grammar acumen
Strong ability to manage a variety of tasks simultaneously
Critical thinking, evaluation and analytical skills
Talent and desire to work with high-pressure situations in fast paced environments
Ability to work individually and in team environments
Ability to thrive in a fast paced environment with a strong sense of urgency
Preferred
Bachelor's or Associates degree preferred – minimum high school diploma, certificate from college or technical school and willing to consider extensive experience over education where applicable
Company
Allied Steel Buildings
Allied Steel Buildings is a manufacturer and offers its services across design, engineering and project management of steel buildings.
Founded in 2003
201-500 employees
H1B Sponsorship
Allied Steel Buildings has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2021 (1)
Funding
Current Stage
Growth StageCompany data provided by crunchbase