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University of Maryland, Baltimore (UMB) · 1 month ago

Academic Service Coordinator

Baltimore, MD

Full-time

Hybrid

New Grad, Entry Level

$52K/yr - $58K/yr

The University of Maryland, Baltimore (UMB) is seeking a DNP Academic Services Coordinator to support the Office of Records and Registration in the School of Nursing. This role involves coordinating academic programs, managing clinical placements, and providing administrative support to faculty and students.

BiotechnologyHealth Care

H1B Sponsor Likely

Responsibilities

The Academic Services Coordinator supports a variety of day-to-day operations of an academic program in a school, department, or division, or specialty programs

This position is responsible for assisting in organizing and maintaining the operational functions of the department, and to serve as a resource for students, faculty and staff by assisting with coordinating academic activities, programs, and extracurricular seminars

Assists with the coordination of administrative activities of the academic program, such as Doctoral or Graduate programs, with interrelated activities of other programs, departments, or staff to ensure optimum efficiency and compliance with appropriate policies and procedures

Assists in the development, and creation of program coursework communications and promotional literature for distribution, such as newsletters, brochures or flyers

Ensure materials for each class are available to faculty members

Receives, screens, and responds to inquiries by providing general information about the program

Assists with composing and editing documents such as class materials, handouts, syllabus, program and marketing materials to ensure they meet University standards

Reconciles departmental budgets and oversee payment of all departmental expenses including payment of student workers, guest artists, guest speakers, departmental and office supplies, etc

Serves as a liaison between students, residents, or faculty and department staff regarding payroll, benefits, reimbursements, and other administrative matters

Assists with travel, housing, and visa requirements

Provides administrative support to the assigned department, school or program with recruitment, selection, admission, registration, and orientation

Assists with program evaluation activities and recommends ways to efficiently utilize space, equipment, and personnel resources

Provides administrative support for academic programs including maintaining the calendar and scheduling meetings, responding to emails, answering and screening calls, preparing correspondence and reports, and maintaining department files

Assists with developing student experiences by arranging extracurricular seminars, study sessions, or workshops

Performs other duties as assigned

Qualification

Program coordinationAdministrative supportCommunication skillsBudget reconciliationTechnology proficiencyTeam collaborationTime managementProblem-solving

Required

Bachelor's degree

Prior related administrative experience in which program coordination is the primary responsibility

Clery act designated job as campus security authorities (CSA) member and will comply with Clery Act requirements

Ability to work cooperatively with others and independently

Demonstrate the ability to thrive in a fast-paced environment with varied perspectives and experiences

Ability to consistently meet deadlines across multiple projects and organizational priorities

Skill in effective use of technology, business systems, applications and software

Ability to use and leverage technology to deliver programs and resources in a virtual environment

Ability to effectively communicate both verbal and written thoughts, ideas, and facts

Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Respect and Integrity, Well-being and Sustainability, Equity and Justice, and Innovation and Discovery

Preferred

Prior clinical placement experience

Prior hands-on experience in a comprehensible service-learning environment and work with graduate and professional students is highly desired

Open and committed to supporting operations during non-standard hours (nights and weekends) when needed

Benefits

Comprehensive benefits package that prioritizes wellness, work/life balance, and professional development

Participates in a retirement program that must be selected and is effective on your date of hire

Generous PAID leave package that includes over 4 weeks of vacation accrued each year

15 paid holidays

3 personal leave

Unlimited accrual of sick time

Comprehensive health insurance

Professional learning and development programs

Tuition remission for employees and their dependents at any University System of Maryland school

Flexible work schedules and teleworking options (if applicable per job)

Company

University of Maryland, Baltimore (UMB)

The University of Maryland, Baltimore (UMB) was founded in 1807.

Founded in 1953

Catonsville, Maryland, USA

5001-10000 employees

http://www.mprc.umaryland.edu

H1B Sponsorship

University of Maryland, Baltimore (UMB) has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (123)

2024 (114)

2023 (99)

2022 (90)

2021 (49)

2020 (67)