Baker Botts · 1 week ago
Legal Secretary, Litigation
Austin, TX
Full-time
Hybrid
Mid Level
3+ years expBaker Botts is a leading international law firm seeking a Litigation Legal Secretary. The role involves providing full administrative and document processing support to attorneys and paralegals, managing electronic files, scheduling appointments, and ensuring efficient communication within the firm.
Information TechnologyLaw EnforcementLegal
Responsibilities
Provides confidential administrative support to assignments, performing secretarial tasks of a confidential nature including, but not limited to, composing, or preparing documents and correspondence. This may require spending long periods of time at a computer workstation
Establishes, maintains, processes, and/or oversees electronic files, correspondence, databases, records, certificates, and/or other documents
Prepares complex legal documents and correspondence requiring knowledge of legal terminology and advanced formatting skills
Schedules appointments and performs other tasks related to maintaining assignments’ calendars; schedules and coordinates meetings and conferences, including extensive travel, lodging, transportation, and meal arrangements
Coordinates outsourced copy jobs. Provides photocopying and/or scanning of correspondence, documents, and other printed materials
May require lifting and carrying file folders without assistance
Handles in-coming correspondence (including gathering and/or preparing needed materials for lawyer’s review of same in timely fashion), as well as out-going correspondence, including mail, emails to clients, faxes, hand deliveries, FedEx’s, etc
Drafts, edits and disseminates information through presentations, charts, graphs, diagrams, spreadsheets, letters, email, mail, memos, itineraries, etc
Answers telephones and delivers accurate and timely messages
Reviews and revises monthly proformas; prepares correspondence for each and submits revised proformas and drafts letters to lawyer for approval; submits to accounting department for final invoices; mails/emails/e-submits specific invoices to clients
Occasionally, inputs attorney time as needed utilizing the Firm’s time entry software
Interacts with clients, vendors, attorneys, and staff to maintain good relations
Maintains workstation and surrounding area which may require lifting, squatting, kneeling, or bending
Closes files per lawyer requests in Firm software, currently NBI
Reconciles and submits travel, client development, and client expenses for reimbursement through Chrome River and reconciles AMEX statements for all assignments
Other projects as assigned by the Partner in Charge and Office Administrator
Qualification
Required
High School Diploma required
At least three years of related office experience that is directly related to the duties and responsibilities specified
Knowledge of legal terminology and procedures
Ability to gather data, compile information and prepare reports
Strong organizational and records management skills
Ability to communicate effectively and with tact and diplomacy, both orally and in writing
Ability to maintain confidentiality of all information
Strong interpersonal skills and the ability to work effectively with a wide range of constituencies in a diverse community
Advanced computer and software application skills
Proficiency with Microsoft products, including Word, Outlook, Excel, and Power Point is required
Ability to proofread typed material for grammatical, typographical or spelling errors
Ability to organize and prioritize numerous tasks and complete them under time restraints
Must be able to work at a computer for considerable periods of time
Position is full-time and requires a five-day workweek and standard hours as outlined in the firm policy manual
Work frequently requires more than the regularly scheduled 37.5 hours per week to perform the essential duties of the position
Preferred
Some college and/or PLS Certification desirable
Proficiency with FileSite document management is a plus
Proficiency with e-filing in federal and state courts is desired
Benefits
Comprehensive benefits program designed to support and enhance the overall wellbeing of our employees and their families
Company
Baker Botts
Baker Botts is a full-service international law firm in the energy, technology, and life sciences sectors.
1001-5000 employees
H1B Sponsorship
Baker Botts has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (9)
2024 (5)
2023 (9)
2022 (3)
2021 (4)
2020 (8)
Funding
Current Stage
Late StageLeadership Team
Paul Eichelman
Chief Financial Officer
Nick Peacock
Chief Operating Officer
Recent News
2025-12-24
bloomberglaw.com
2025-11-19
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