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MUSC Health · 1 month ago

UNIV - Grants Administrator II - Grants and Contracts Accounting

United States

Full-time

Remote

Mid Level

$57K/yr - $106K/yr

4+ years exp

MUSC Health is seeking a Grants Administrator II to manage post-award administration for grants and contracts at the Medical University of South Carolina. The role involves advising on contract requirements, monitoring budgets, and ensuring compliance with financial reporting for sponsored research.

Health CareHospitalMedical

Responsibilities

Advises administrators regarding contract requirements, provisions of contractual report and financial and agency requirements

Monitors all budgeted amounts pertaining to grants and contracts and makes determinations on overruns; identifies potential for transfers of funds and adjustments to contract provisions

Reviews and recommends adjustments to research proposals, contracts, grants, supplemental fund requests, amendments to contract or grant provisions, reports of inventions, subcontracts and other business and financial provisions

Prepares and monitors the preparation of contract proposals for fund allocation and compatibility with agency objectives

Responsible for completing and filing Federal financial reports to award sponsors in a timely and accurate manner, including any special requirements such as cost share, program income or SBA reporting (Includes Final, Quarterly, and Other time frames based on sponsor requirements)

Good working knowledge of OurDay; Governmental accounting practices; and Federal, State and Institutional policies and procedures concerned with the financial reporting of sponsored awards

Make use of GCA’s OurDay reports to ensure reports are filed in a timely manner

Document issues that are out of GCA's control that would cause a report to be late

Work with sponsor to extend the due date if a report is going to be late

Ensure that the department is in agreement with the reports

Responsible for completing and filing 'Other' (Non Federal) Final financial reports to award sponsors in a timely and accurate manner, including any special requirements such as cost share and program income

Good working knowledge of OurDay; Governmental accounting practices; and Foundation, Corporation, State and Institutional policies and procedures concerned with the financial reporting of sponsored awards

Make use of GCA’s OurDay reports to ensure award reports are filed in a timely manner

Document issues that are out of GCA's control that would cause a report to be late

Work with sponsor to extend the due date if a report is going to be late

Ensure that the department is in agreement with the reports

Responsible for all post-award processing and monitoring of sponsored awards. And serve as liaison among funding agencies, departmental administrators and researchers and provide advice regarding grant and contract requirements and provisions of contractual reporting

Have a good working knowledge of OurDay; governmental accounting practices; and Federal, State and Institutional policies and procedures

Work as an integral member of one of GCA’s post-award teams, ensuring that, along with the other team members, all reporting and other post-award activities for the team’s area of responsibility are done in an accurate and timely manner

Make appropriate determinations as to the allowability, allocability, necessity and reasonableness of charges to sponsored awards

Monitor grant, contract and subcontract budgets, including making determination of cost overruns, cost transfers and other adjustments to contractual provisions

Review Subcontract Invoices and follow up with departments to make sure payments are made in a timely manner

Ensure that awards/award lines are properly coded with the correct IDC rate and line type

Interact with other areas of Finance to ensure grant and contract transactions have been completed correctly and in a timely manner

Review/Approve items in OurDay in a timely and accurate manner

Ensure that all pertinent parties are kept abreast of all outstanding issues

Provide appropriate documentation to support recommendations, findings and decisions to all parties involved

Close Award Lines

Close completed award lines in a timely and accurate manner. Knowledge and use of closeout procedures of award lines. This would entail balancing revenue and expense with the sponsored budget, making sure any special forms or reports have been completed

Annual SNAP Accounting/ Reviews

For NIH 'SNAP' awards that require an FFR 425 (Federal Financial Report) at the end of the cycle, an accounting spreadsheet should be done annually and distributed to the Grant Manager(s) each year of the award. Any issues should be communicated immediately to the departmental research administrators and PI’s so the issues can be resolved in a timely manner

Items to review: Key personnel effort, re-budgeting issues that affect the F&A calculation or change in scope, unallowable expenses, and balances over 25%

Return internal and external audit requests in a timely manner

Update the Award Tasks in OurDay. Make sure to change the report status or delete reports that are not due

Review and correct all other reports or requests that are distributed in a timely manner

Return internal and external audit requests in a timely manner. These should be returned to Manager or Grants Coordinator by the dates requested

Serve as a mentor/consultant for Grants Administrator I positions

Assist the Grants Administrator 1 employees in the interpretation of complex Federal, State and Institutional policies and procedures

Serve as primary mentor for training any new Grants Administrator 1 employees, making sure that the new administrators learn and follow the rules, policies and procedures governing research administration, which would include but is not limited to, Uniform Guidance, NIH Grants Policy Statement, and MUSC’s internal policies and procedures

Willingly accept the responsibility to serve as mentor

Qualification

Grants administrationAccounting principlesFinancial reportingComplex ERP systemsGovernmental accountingData analysisMicrosoft softwareCommunication skillsMentoring

Required

A bachelor's degree in business administration, public administration or the social sciences

Four years experience in contracts and grant administration activities

Knowledge of contractual and grant monitoring procedures

Knowledge of accounting and financial management principles and procedures

Ability to review and assess complex grants and contracts

Maturity and the ability to gather data, analyze facts and prepare reports

Ability to communicate effectively with government, institutional and program officials

Skilled in the use of mathematical concepts

Excellent knowledge of Microsoft software, especially electronic spreadsheets

Employee is supervised through consultation and is expected to work independently at a professional level

Committed to fostering a workplace culture of belonging, where diversity, equity and inclusion are celebrated and are core values

Good working knowledge of OurDay; Governmental accounting practices; and Federal, State and Institutional policies and procedures concerned with the financial reporting of sponsored awards

Ability to maintain confidentiality of sensitive information, especially salaries of MUSC personnel

Ability to perform job functions in an upright position

Ability to perform job functions in a seated position

Ability to perform job functions while walking/mobile

Ability to work indoors

Ability to work outdoors in all weather and temperature extremes

Ability to work in confined/cramped spaces

Ability to bend at the waist

Ability to fully use both hands/arms

Ability to perform repetitive motions with hands/wrists/elbows and shoulders

Ability to reach in all directions

Possess good finger dexterity

Ability to maintain tactile sensory functions

Ability to lift, carry, lower, push or pull objects 15 lbs or more, unassisted

Ability to maintain 20/40 vision, corrected

Ability to see and recognize objects close at hand

Ability to see and recognize objects at a distance

Ability to match or discriminate between colors

Ability to determine distance/relationship between objects; depth perception

Good peripheral vision capabilities

Ability to hear and/or understand conversations

Ability to perform gross motor functions with frequent fine motor movements

Ability to work in dusty areas

Computer literacy

Preferred

4+ years direct accounting experience with sponsored grants and contracts

Experience working in Complex Cloud Based Enterprise Resource Planning (ERP) System

Health System, Higher education and/or not‐for‐profit experience related to Grants Administration

Company

MUSC Health

MUSC Health provides health-care services through its patient- and family-centered care, education, research, and various partnerships. It is a sub-organization of Medical University of South Carolina.

Founded in 1824

Charleston, South Carolina, USA

10001+ employees