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Northeastern University · 1 month ago

Administrative Officer

Boston, MA

Full-time

Onsite

Mid, Senior Level

$53K/yr - $75K/yr

5+ years exp

Northeastern University is seeking an Administrative Officer to provide comprehensive administrative support for the English Department. The role involves managing budgets, coordinating departmental activities, and serving as a key contact for faculty and staff, ensuring efficient operation and communication within the department.

Education

Growth Opportunities

H1B Sponsor Likely

Responsibilities

Provide administrative management for the department and related programs

Serve as first point of contact for faculty, staff, students, and visitors

Prepare, process, and maintain departmental records, including personnel files, curriculum materials, student evaluations, tenure materials (including preparing tenure and promotion dossiers when needed), sabbatical proposals, merit evaluations, and other needed documentation

Disseminate information to and from all faculty members

Assist the Department Chair and directors with projects as needed

Participate in appropriate university training sessions for financial and human resources activities and other tasks

Process all personnel transactions including hiring of part-time faculty, work study students, and extra compensation

Process departmental financial transactions including invoices, reimbursements and corporate card reconciliations and journal vouchers

Serve as the department contact with the Dean's Office, Human Resources, and Accounts' Payable for financial and personnel transactions

Hire, schedule and train work-study and co-op students

Supervise Administrative Coordinator and ensuring their success with responsibilities

Order supplies, equipment, textbooks, and other supplies as needed

Respond to inquiries and answer correspondence in a professional and timely manner

Track office assignments and assist with office relocation logistics as needed

Support events and programming and coordinate with Dean’s Office contacts as needed to ensure effective execution from start to finish

Take initiative to provide a high-quality experience for event attendees and provide excellent customer service to attendees, speakers, and vendors

Maintain the Department's websites and manage marketing and communications tasks including e-mail, newsletters, social media, publications, and marketing materials

Qualification

Administrative supportBudget managementInterpersonal skillsWritten communicationOrganizational skillsCustomer serviceDiscretionProblem-solvingTeamworkInitiative

Required

Bachelor's degree in related field required

Five or more years of progressively responsible administrative support experience in a fast-paced and service-oriented environment or relative combination of education and experience required

Ability to work in a flexible and innovative environment with an expanding role and shifting responsibilities

Strong interpersonal and written communication skills (including very strong writing and proofreading skills) required

High degree of diplomacy, customer service and organizational skills required

Ability to handle multiple tasks, set priorities, respond to last minute requests, solve problems, act with discretion, adapt to change, and maintain professional demeanor at all times

Willingness to be proactive, take initiative and ownership

Ability to work independently and as part of a team

Sound judgment and ability to deal effectively with matters of highly visible and confidential nature is essential

Preferred

Master's degree in related field preferred

Benefits

Medical

Vision

Dental

Paid time off

Tuition assistance

Wellness & life

Retirement-

Commuting & transportation

Company

Northeastern University

Glassdoor4.3

Founded in 1898, Northeastern is a global research university with a distinctive, experience-driven approach to education and discovery.

Founded in 1898

Boston, Massachusetts, USA

5001-10000 employees

https://www.northeastern.edu/cri/

H1B Sponsorship

Northeastern University has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (131)

2024 (112)

2023 (104)

2022 (100)

2021 (85)

2020 (111)