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Milwaukee Rep · 1 month ago

Accounts Payable & Operations Accountant

Milwaukee,WI,US

Full-time

Onsite

Entry, Mid Level

2+ years exp

Milwaukee Repertory Theater is seeking a detail-oriented and systems-minded Accounts Payable and Operations Accountant. This role focuses on the management of accounts payable processes and operational accounting functions while supporting the theater's mission through efficient systems and effective communication across departments.

CommunitiesPerforming ArtsTheatre

Responsibilities

Process invoices, code entries, and maintain vendor records with accuracy

Coordinate with various departments to ensure invoices are processed accurately and posted correctly to the general ledger

Prepare ad hoc payments (checks, wires)

Reconcile vendor statements and investigate discrepancies

Ensure complete and accurate reflection of all AP transactions in the accounting system, including proper expense coding, accruals, and liability tracking

Administer the company credit card system, including cardholder setup and policy enforcement

Monitor credit card transactions for policy compliance and appropriate business use

Manage the monthly credit card reconciliation process, ensuring all charges are properly reviewed, approved, and coded

Ensure credit card transactions are accurately recorded in the accounting system with proper documentation and GL coding

Address policy violations and work with cardholders to resolve missing receipts or documentation

Maintain contractor and agent contracts, understand contract terms and structure payments

Set up vendors in system with correct payment structures

Manage 1099 year-end reporting and reconciliation

Organize and maintain contract filing system

Identify multi-year contracts for audit purposes

Flag upcoming contract renewals or expirations

Monitor bank account daily for fraud alerts and deposits

Perform bank reconciliation (Controller reviews for internal controls)

Deposit checks to the bank as needed

File sales tax returns on schedule

Process sales tax payments

Reconcile sales tax to GL

Organize and track commercial insurance policies and renewals

Collect and maintain current driver's licenses from employees

Provide updated driver's license list to insurance agents

Serve as point of contact for insurance-related questions and changes

Calculate royalty payments based on show activity and contract terms

Process royalty payments through AP

Ensure payments are recorded correctly in GL

Track and reconcile royalty accruals

Support management with ad-hoc financial analysis and special projects

Collaborate with department heads on budget planning and financial planning

Support grant reporting and compliance requirements

Serve as backup coverage for various team members during planned leaves and absences

Additional tasks as assigned

Qualification

Accounting software proficiencyAccounts Payable experienceBalance sheet reconciliationNonprofit accounting principlesFinancial analysisAttention to detailProblem-solving abilitiesInterpersonal skillsWritten communicationVerbal communication