Wolcott Architecture · 1 month ago
Accounting Coordinator - Architectural Firm
Los Angeles, CA
Full-time
Onsite
Senior Level, Lead/Staff
8+ years expWolcott Architecture is an architectural firm seeking an Accounting Coordinator to assist with all financial operations. This role involves providing strategic financial insights, ensuring compliance, and supporting decision-making, with a pathway to evolve into a director-level position.
ConsultingLegal
Responsibilities
Assist Director in preparation and analysis of all financial statements, including monthly, quarterly, and annual reports
Assist Director to provide strategic financial insights to support executive decision-making and project profitability
Maintain and refine the firm’s accounting/project management systems (AJERA) to ensure accuracy and usability for all stakeholders
Assist Director to produce forecasts, budgets, and cash flow projections to guide operational and strategic planning
Assist Director with prevailing annual budgeting and midyear reforecasting, aligning financial plans with staffing projections and project pipeline
Assist Director in the AR process including preparation and review of client invoices sent monthly, aging reports and collection strategy
Collaborate with Accounting Director and Project Managers to ensure accurate and timely billing for all projects
Assist Director to batch and scrub invoices and send them to clients
Lead client communication regarding outstanding balances and implement effective collection procedures
Assist Director in processing accounts payable, ensuring accuracy, proper approval, and timely payments
Oversee employee expense processing and ensure compliance with firm policies
Validate subconsultant invoices and align them with project phases prior to payment scheduling
Monitor and manage vendor relationships, ensuring favorable terms and service performance
Ensure accurate project setup in AJERA, including setting up new project numbers, phases, and statuses
Partner with project teams to analyze financial performance of active projects and support fee and staffing adjustments as needed
Oversee timekeeping processes and ensure accurate labor cost allocation
Assist in producing weekly, monthly and 6-month forecast reports
Review staff timesheets; obtain timesheet corrections from employees, when required
Assist in HR administration (employee record keeping and PTO accrual)
Assist Director with leadership on capital investments such as technology, equipment, and office improvements
Assist in compliance with GAAP, tax regulations, and local/state business requirements
Assist Director to coordinate with external auditors, tax advisors, and insurance providers to ensure clean audits and timely filings
Oversee contract and insurance reviews for client and consultant agreements to mitigate financial and liability risk
Manage business licensing, registrations, and financial certifications across jurisdictions
Develop and maintain internal controls and approval workflows to safeguard firm assets
Assist Director to monitor cash flow, and credit line utilization to ensure liquidity for daily operations and growth
Assist Director in forecasting and managing short-term and long-term cash needs relative to project billing schedules and capital expenditures
Assist Director to Model utilization rates and productivity metrics to inform staffing and hiring decisions
Qualification
Required
8-10+ years of progressive accounting or finance experience, preferably within an architectural, engineering, or professional services environment
Strong proficiency in accounting software (Deltek Ajera experience highly preferred)
Exceptional attention to detail, organizational skills, and ability to manage multiple priorities
Excellent communication skills, comfortable with multi-tasking and a service-oriented mindset
Demonstrated ability to produce accurate reports and actionable insights for senior management
Company
Wolcott Architecture
Wolcott Architecture is an innovative design firm that focuses on developing impactful and functional interior environments, resulting in remarkable client experiences.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase