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Charter Schools USA · 1 month ago

Admin Assistant - School

Covington, LA

Full-time

Onsite

Entry Level

1+ years exp

Charter Schools USA is one of the largest education management companies in the United States, dedicated to providing high-quality education to students. The Administrative Assistant will ensure the smooth operation of the school office, supporting the principal and coordinating various administrative tasks to foster a positive educational environment.

Responsibilities

Leads by example in adherence and knowledge of the CSUSA and school's Vision, Mission and Values demonstrated by his/her commitment to act in an ethical manner using behaviors that promote a team concept

Follows through on duties and projects assigned

Participates in and successfully completes training programs offered to increase skill and proficiency related to assignments

Reviews current developments, literature and technical sources of information related to job responsibility

Follows company policies, and federal and state laws

Ensures adherence to good safety procedures

Consults directly with CSUSA personnel when applicable

Takes and transcribes dictation of various types, including reports, correspondence, observation and evaluation reports, letters, memos, newsletters, and other documents

Maintains the schedule of appointments for the principal and makes arrangements for meetings, conferences, interviews and other activities

Prepares evaluations, memos, newsletters, presentations and other documents at direction of the Principal

Coordinates the assignments and the work of substitute teachers

Performs office routines and practices such as sorting mail, operating the copy machine, serving as telephone receptionist and others

Prepares processes and maintains oversight of purchase orders

Maintains an appropriate filing system and readily retrieves documents through the use of this system

Manages records and correspondence, improves systems when necessary; responds to requests for information

Acts as an information resource for other office personnel in the building; communicates assigned duties to other office personnel as required

Has the ability to organize and prioritize multiple assignments

Is extremely organized, process driven, and detail oriented

Qualification

Microsoft OfficeStudent Information SystemBilingual abilityInterpersonal skillsCustomer orientationCommunication skillsOrganizational skillsAttention to detail

Required

High School diploma or equivalent

One to two years of office experience with a wide variety of responsibilities

Successful results of criminal and employment background check

Comfortable working in learning environment as part of a team

Demonstrated proficiency with Microsoft Office (Word, Excel, PowerPoint), Student Information System (SIS) and email communications

Commitment to company values

Demonstrates enthusiasm and commitment toward the job and the mission of the company; supports the company's values in the strategic areas of academic excellence, operational performance, superior culture, and financial health and growth, as outlined in the Employee Handbook

Has the ability to consistently be at work, to arrive on time, to follow instructions, to respond to management direction and solicit feedback to improve performance

Establishes excellent interpersonal skills between all constituents: is courteous, professional, and helpful; demonstrates high level of interpersonal skills to handle sensitive and confidential situations; requires demonstrated poise, tact and diplomacy

Maintains the confidentiality of school business

Possesses excellent communication skills: Oral (including presentations), Written, Interpersonal (active listening), Negotiating and Influencing

Possesses great phone etiquette

Is proactive and takes initiative. Thinks creatively. Drives projects to completion. Insists on highest level of quality

Works with and interacts with staff and relates to individuals at all levels of the organization., Is sensitive to corporate needs, employee goodwill, and the public image, as unique situations present themselves

Possesses strong customer orientation

Works with large amounts of data, researches and interprets records, detects errors, and makes the necessary corrections

Looks for ways to improve and promote quality and demonstrates accuracy and thoroughness

Strives to implement best practices