Summit Public Schools · 1 month ago
Office Manager, SY25- 26 (California)
Daly City, CA
Full-time
Onsite
Mid Level
$24.04/hr - $31.63/hrSummit Public Schools is a leading network of public schools that prepares a diverse student population for success in a four-year college. The Office Manager supports the school leadership team by providing a welcoming environment and ensuring smooth daily operations, including managing meal programs and maintaining office organization.
Association
Responsibilities
Greet visitors at the front desk and create a warm and welcoming environment
Ensure a welcoming, orderly, responsive, and open school; this includes responding to public inquiries, answering phones and emails, taking messages, checking voicemails, sending robocalls/robotexts, maintaining school apps (i.e. ParentSquare), responding to questions and concerns from families and students, and assisting faculty with inquiries
Greet and sign guests in and out, ensure they have proper identification while on site, and monitor access to the school campus
Communicate effectively with students, families, and colleagues; draft family-facing communications
Participate actively when needed in department meetings, faculty meetings, and other team meetings
Implement and enhance the school’s systems and culture
Manage daily breakfast and lunch service. This includes administering National School Breakfast and Lunch programs, supervising daily deliveries, operating point of sale, ensuring meal compliance, and completing required paperwork
Manage student snacks for after school or enrichment programming
Ensure the front desk area is welcoming, professional, clean, and organized
Manage mail: Receive, distribute, and prepare mail and shipments
Manage the collection and maintenance of student, personnel, and school information: Receive forms and paperwork, track missing forms, collect immunization documents, manage databases, update contact information, keep records current, etc
Maintain school supply systems, manage storage areas, and assist with inventory control
Maintain office equipment and ensure that the copier, fax and postage meter are always in working order
Manage school communications with service providers and vendors
Coordinate distribution of student and faculty technology including laptops, headphones, and chargers
Coordinate on-site components of school financial systems such as purchase orders, payroll records, grant reports, and financial forms
Collect payments for meals and other charges and provide receipts for each transaction
Support student recruitment and enrollment (i.e. process new student applications, assist with tabling at student recruitment events)
Support with filing and data entry
Assist School Leaders with additional duties as needed
Manage school wide daily systems; Process late arrivals and early dismissals and follow up with families of absent students
Maintain daily attendance reports and verify teacher daily attendance; prepare weekly attendance reports
Support Dean of Operations with state attendance reporting and compliance
Help to plan and manage logistics and preparations for school events and activities as needed (make photocopies, set up for special events, make phone calls to confirm attendance, etc.)
Participate in necessary school wide duties for the safe and effective functioning of the school (i.e. occasional supervision of hallways, arrival/departure transitions, chaperoning in a field trip, etc.)
Support facilities maintenance through collecting feedback, completing walkthroughs, and submitting tickets for ongoing repairs and maintenance
Qualification
Required
Commitment to uphold Summit's values, belief that all children deserve a rigorous and equitable education that prepares them for college and for life
An ability to obtain a CA Food Handler certificate within 30 days of hire
Clear health and background check
Preferred
Bachelor's Degree is preferred
Prior School and/or Office Experience is strongly preferred
Fluency in English and Spanish preferred
Proficiency in Google Platforms, including Google Drive, Google Sheets, Google Docs, and Google Slides
Benefits
Access to a comprehensive suite of benefits including a retirement plan
Paid time off for federal holidays
Organization-wide closures
School-site closures
A personal leave bank of 2 days (16 hours) per year
Multiple health, dental, and vision plans at 25% cost (we cover the other 75%)
Employee life and disability insurance
Company
Summit Public Schools
Summit Public Schools is the first Charter Management Organization (CMO) based in Silicon Valley.
Founded in 2003
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Felix Li
Chief Operating Officer
Brett van Zuiden
Chief Information Officer
Company data provided by crunchbase