The James Beard Foundation · 1 month ago
Special Assistant to the CEO & CGO
New York, NY, US
Full-time
Hybrid
Senior Level, Lead/Staff
$90K/yr - $100K/yr
8+ years expThe James Beard Foundation is a vital cultural institution dedicated to celebrating and advancing the culinary arts industry. The Special Assistant to the CEO and CGO will manage complex projects, communications, and provide high-level administrative support to enhance the effectiveness of the executive leadership team.
Food and BeverageFood ProcessingRestaurants
Responsibilities
Provide executive leadership with extensive, continuous, and proactive calendar management, travel management, expense management, detailed meeting plan management, and all other executive support
Act as representative of executive leadership regarding internal and external relations and correspondences and assist with screening communications
Coordinate meetings, create presentations, draft correspondence, and compile monthly reports
Arrange on- and off-site meetings, events, appointments & travel for departmental leadership with supporting materials as needed
Provide general office operations support
Serve as the key point of contact and manage the flow of communication for the CEO and CGO
Respond to a wide variety of requests for information, policies and procedures, and executive action
Ensure that executive leadership is informed of priorities, deadlines, and challenges
Draft correspondence as needed
Schedule board and executive committee meetings
Prepare and distribute board packets and agendas
Run presentations and technology on-site at board meetings
Oversee all logistics and admin pertaining to Board meetings
Ensure the central Board portal is up to date with all key documents
Take ownership of and manage a variety of special projects, which may include event planning and companywide initiatives
Independently perform special projects that require a combined knowledge of administrative needs and technical operations
Maintain strict confidentiality in all aspects of team and company information
Assist executive leadership in tracking key operational metrics by organizing and compiling data, researching facts, and coordinating information retrieval
Analyze needs and problems and determine approach and priority
Track internal and external contacts and maintain contact databases
Qualification
Required
8 years minimum prior experience supporting C-Suite executives
The ability to manage multiple tasks, schedules, and projects simultaneously is crucial
Self-motivated with strong organizational skills, analytical talent, and attention to detail
Accuracy and a meticulous approach to work are essential
Exceptional written and verbal communications skills are essential for interacting with executives, board members, colleagues, supporters, patrons, etc
Ability to meet and perform under tight deadlines, think clearly under pressure, and exercise good judgment, take the initiative, prioritize tasks, and meet deadlines is critical
High level of integrity and discretion, especially when handling confidential information
The ability to identify and resolve issues independently and adjust to changing priorities and situations is important, along with the ability to anticipate needs
Strong proficiency in Microsoft Applications (Excel, Word, Outlook, PowerPoint, Teams, etc.)
Preferred
Experience with Salesforce or another relational database desired
Benefits
Medical, dental, and vision coverage for employees and their dependents
Life insurance
Flexible spending account
Commuter benefits
Retirement savings
Employee assistance program
Tuition reimbursement/ professional development
Generous paid time off
Fertility planning support
Up to 18 weeks (about 4 months) of paid parental leave
Staff events
Tickets to events at Platform by JBF (Pier 57)
Company
The James Beard Foundation
The James Beard Foundation’s mission is to celebrate, nurture, and honor chefs and other leaders making America's food culture more delicious, diverse, and sustainable for everyone.
11-50 employees
Funding
Current Stage
Early StageTotal Funding
$4.7MKey Investors
DTCare
2024-01-01Grant· $4.7M
Leadership Team
Clare Reichenbach
CEO
E
Elena North-Kelly
Director of Content and Communications
Recent News
2025-11-08
2025-10-21
Company data provided by crunchbase