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HNTB · 1 month ago

Document Controls Specialist II

Miami, FL

Full-time

Onsite

Mid Level

3+ years exp

HNTB is a company that has been delivering solutions for complex infrastructure projects across the country. The Document Controls Specialist II will coordinate document control activities for the Miami Dade Aviation Department's capital improvement program, manage documentation in Autodesk Construction Cloud, and ensure compliance with document management standards.

ConsultingLegalReal Estate

Growth Opportunities

No H1B

Responsibilities

Manage all document control activities for assigned projects

Configure and maintain folder structures, permissions, and approval workflows in ACC

Track submittals, RFIs, design reviews, and closeout documentation

Verify adherence to document control SOPs and naming conventions

Coordinate with contractors, consultants, and internal staff on documentation status

Assist in training and mentoring entry-level staff and project team members

Perform quality control checks on document uploads, metadata, and version control

Prepare monthly compliance reports and contribute to audit reviews

Manage document handover packages for project closeout and digital twin integration

Serve as liaison between Program Controls, IT, and project stakeholders for document-related issues

Recommend process improvements to the Process Standardization & Program Controls manager, SOP drafts and training agendas

Administers the collection, authorization, publication, storage, retrieval and retention of documents to ensure control and availability of documentation to site personnel

Administers the document controls strategy, systems, and policies and procedures including but not limited to the authoring, approval, publishing, version control and archiving of all project or program related documents

Maintains the electronic project record files. Copies and scans documents as needed to perform distribution and storage duties

Prepares records for inactive storage according to the Records Retention Schedule

May assist in providing training to project personnel regarding document control and record retention policies, procedures, and project management system use

Performs and/or supports regular audits of document controls processes and procedures

Performs other duties as assigned

Qualification

Autodesk Construction CloudSharePoint OnlineDocument control processesDocument numbering systemsQuality assurance practicesAnalytical skillsTraining othersDigital workflowsRevision trackingPMP certificationCMIT credentialOrganizational skills