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Simpson Gumpertz & Heger (SGH) · 2 days ago

Administrative Coordinator

New York, NY

Full-time

Onsite

Entry Level

$22/hr - $27.75/hr

1+ years exp

Simpson Gumpertz & Heger (SGH) is a national engineering firm committed to delivering holistic advice for their clients’ complex challenges. As an Administrative Coordinator, you will handle various office operations and administrative tasks, contributing to the smooth functioning of day-to-day office activities and maintaining professional relationships across the organization.

ConsultingLegal

Comp. & Benefits

H1B Sponsor Likely

Responsibilities

Greet visitors, manage the visitor sign-in log, and notify staff of arrivals

Answer and route incoming calls promptly; take messages, or transfer to voicemail as requested

Track the status of SGH staff (in/out of office) as needed using the online sign-out system

Receive and distribute incoming mail and packages; notify recipients promptly

Prepare overnight delivery packages and arrange for a courier as needed. Provide emergency courier service when needed

Support technical / lab staff with shipping and receiving equipment

Maintain, organize, and prepare office common areas, including kitchen, production room, copy storage rooms, and conference rooms for daily use

Order and maintain inventory of office and equipment supplies

Schedule and prepare conference rooms, including setup and breakdown, media setup, meal arrangements, and furniture adjustments

Coordinate food and beverage orders for meetings, lunch talks, and events

Assist the administrative team with the following:

Scheduling servicing of office equipment

Welcoming and preparing to onboard new hires

Coordinating office staff social events

Processing expense reports

Arranging staff travel

Working with the IT department to help troubleshoot office AV issues and set up staff workstation equipment

Scan and electronically file documents and drawings

Print and assemble reports/marketing materials

Coordinate with third-party reproduction vendors, including obtaining schedule and cost estimates, as needed

Prepare dead files for storage, including packing contents, updating the database and discard schedule, and retrieving files as needed

Qualification

Customer ServiceMicrosoft Office SuiteOrganizational SkillsMultitaskingTeam Player

Required

1+ years of relevant administrative work experience

Ability to work some overtime during times of heavy work volume

Approachable and a proactive self-starter

Strong organizational skills

Excellent customer service skills

Positive can-do attitude

Ability to multitask and manage competing requests

Ability to operate in a fast-paced, high-energy environment

Team player

Flexible and willing to handle a wide range of assignments

Preferred

Bachelor's degree

Microsoft Office Suite experience

Benefits

Paid Time Off (Vacation time, Sick leave, Holidays)

Paid Parental Leave

Profit Sharing and 401(k) plan with a discretionary company contribution

Health Insurance (Medical, Dental & Vision)

Short and Long-Term Disability (company paid)

Employee Basic Life and AD&D insurance (company paid)

Optional Life Insurance

Healthcare and Dependent Care Flexible Spending Accounts

Fertility, Family Forming, and Hormonal Health benefit

Employee Assistance Program

Pre-tax Commuter Benefit

AFLAC Accident & Cancer Insurance

Legal & Identity Theft plans

Tuition Reimbursement

Company

Simpson Gumpertz & Heger (SGH)

Glassdoor3.7

Simpson Gumpertz & Heger (SGH) is a national engineering firm committed to delivering holistic advice for our clients’ most complex challenges.

Founded in 1956

Waltham, Massachusetts, USA

501-1000 employees

http://www.sgh.com

H1B Sponsorship

Simpson Gumpertz & Heger (SGH) has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (27)

2024 (19)

2023 (18)

2022 (23)

2021 (16)

2020 (20)