Cincinnati Children's · 1 month ago
Program Management Specialist
Burnet Campus
Full-time
Onsite
Entry Level
$54K/yr - $67K/yr
2+ years expCincinnati Children's is a leading children's hospital recognized for its commitment to improving children's health. The Program Management Specialist will coordinate programs, support leadership in planning and evaluation, and manage administrative tasks to ensure the effective operation of clinical programs.
Health Care
Responsibilities
Serves as program coordinator for assigned program
Supports leadership in implementation, coordination, evaluation and planning of program's short/long term goals
Serves as primary program liaison for daily administration and operational issues such as data management, marketing/ communications, outreach, annual conference coordination, education, and social media coordination
Maintains direct communication with key staff for interaction and information exchange among program components, project leaders, and the professional and lay communities
Participates fully in strategic planning process and identifies areas of need and focuses on translating portions of annual plan in to well defined projects and programs w/timelines and deliverables
Plans and executes projects in a timely manner
Provides support in the preparation and submission of internal and external education offerings related to clinical programs and teams
Provides support for current competency requirements and resources
Contributes educational content for training using current evidence and research; serves as a resource to multidisciplinary staff
Provides education and collaboration in area of clinical expertise
Coordinates and schedules all logistics related to the assigned program i.e. meetings, conferences, conference calls, and other appointments
May take and transcribe meeting minutes and distribute accordingly
Coordinates and maintains area calendars
Coordinates travel arrangements (including international), conferences, meetings and reimbursement expense reporting
May set-up and manage call schedule and/or communication with other departments/divisions or national and international experts
Places orders for materials as needed and monitors budget for funded projects
May facilitate grant applications or manuscript and reference support within the group providing support for timely submissions in conjunction with research
Provides manuscript and reference support, including use of electronic resources (PubMed, EndNote etc.)
May act as a liaison between clinical staff, business personnel and billing/coding personnel with regard to appropriate documentation and procedural modifications
Organizes and administers other program specific responsibilities such as the maintenance of patient records, electronic systems, and files
May assist with program budget, account payables, and account receivables
Collaborate in an effective and timely manner with internal and external contacts to achieve program goals
Serve as a resource in appointment setting and follow up related to accommodating the needs of patients
Provide support, assistance, problem-solving and information to parents and professionals
Answer, screen and direct phone calls, in-person inquiries or web or E-mail inquiries from parents and professionals
Update related communication materials as appropriate, including letters, forms, newsletters, web content and other clinical or marketing materials
Provide support for disseminating patient chart information
May attend clinics as necessary, assist with clinical program operations, as needed, assist with patient flow and provide necessary follow up to patients and clinicians
Support, but may not directly deliver quality care for our patients and families
For example, direct the work of caregivers, arrange lab tests on patient samples, monitor department equipment, and keep accurate records on patients
Facilitate patient care with positive outcomes
May support clinical program operations and activities, to ensure optimal quality care
Provide support in the preparation and submission of external and internal funded projects via EPAS or online grant application portal as specified by sponsor
Provides guidance to PI in relation to required attachments or documentation required by the sponsor
Manages divisional spreadsheets including tracking grant submissions, subcontracts, progress reports and grant closeouts
Establishes and maintains efficient and effective database management systems for programs
Maintains records of annual evaluations for accreditation purposes
Participates in the development, implementation, evaluation and management of capital budgets
Analyzes and monitors financial performance and report financial results to stakeholders; evaluate variances, determine underlying causes and identify, present, and implement proposed solutions
Integrates the financial management and decision making across the department/division; assists with process for financial controls; reviews and provides direction on analysis of financial performance and discusses results with key stakeholders; contributes to the evaluation of variances, determines underlying causes and identifies, presents, and implements proposed solutions; establishes and monitors productivity metrics
Qualification
Required
Bachelor's degree in a related field
2+ years of work experience in a related job discipline
Benefits
Medical coverage starting day one of employment.
Competitive retirement plans
Tuition reimbursement for continuing education
Expansive employee discount programs through our many community partners
Shift Differential, Weekend Differential, and Weekend Option Pay Programs for qualified positions
Support through Employee Resource Groups such as African American Professionals Advisory Council, Asian Cultural and Professional Group, EQUAL - LGBTQA Resource Group, Juntos - Hispanic/Latin Resource Group, Veterans and Military Family Advocacy Network, and Young Professionals (YP) Resource Group
Physical and mental health wellness programs
Relocation assistance available for qualified positions
Company
Cincinnati Children's
Cincinnati Children’s, a nonprofit academic medical center established in 1883, offers services from well-child care to treatment for the most rare and complex conditions.
10001+ employees
H1B Sponsorship
Cincinnati Children's has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (132)
2024 (109)
2023 (131)
2022 (124)
2021 (98)
2020 (68)
Funding
Current Stage
Late StageTotal Funding
$15.6MKey Investors
Nestle Purina PetcareNational Institutes of HealthFarmer Family Foundation
2025-12-29Grant
2024-03-12Grant· $2.6M
2023-04-20Grant· $5M
Leadership Team
Tony Johnston
Deputy Chief Information Officer, Vice President and CTO
Recent News
Medical Xpress - latest medical and health news stories
2026-01-11
2026-01-09
2025-12-10
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