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Zak Designs · 1 month ago

Accounts Payable Coordinator - Part-time

Airway Heights,WA,US

Full-time, Part-time

Onsite

Entry Level

1+ years exp

Zak Designs is a company focused on providing quality products and services. They are seeking a part-time Accounts Payable Coordinator responsible for processing invoices, preparing journal entries, and maintaining accurate financial records.

E-CommerceProduct DesignRetailSoftware

Responsibilities

Opens A/P mail and scans into Concur software for processing

Receive electronic A/P invoices, label, route in Concur software, and save

Ensures correct vendor, G/L account coding (including division & department), period, currency, due date and customer designation if appropriate. Invoices should be processed and routed to appropriate managers for approval within 24 hours of receipt

Process expense reports in Concur. Follows up with employees and supervisors if necessary to obtain missing expenses and receipt/ documentation. Prepares file for import into Apprise before the 15th of each month

Maintains accurate electronic filing system for invoices, and approval documentation daily

Codes all Fedex bills, enter in Apprise and reviews disputes from Veriship to ensure we received appropriate credits

Processes American Express Credit Card statement and allocate receipt cost to department and division

Processes American Express Receipt Approval for Statement

Code Amazon Advertising Charges for American Express

Supports AP Specialist to receive, reconcile and enter invoices related to incoming inventory including SRI commercial invoices, SRI handling fees, duties and brokerage, ocean freight and trucking invoices. Resolves any discrepancies with Warehouse Supervisor or Purchasing Specialist

Reconciles various balance sheet and income statement accounts monthly. Prepares schedules for these accounts according to the timeline on the month-end checklist

Cross-trains for backup on Accounts Payable Specialist and various other Accounting tasks as required

Back up to AP Specialist task as needed (Month-End, Payment, Concur Exports)

Other projects and duties as assigned

Qualification

Accounts PayableConcur softwareOracleApprise ERPMicrosoft ExcelMathematical SkillsAnalytical SkillsLanguage SkillsSoft Skills

Required

Associate Degree (A. A.) or equivalent from two-year college or technical school and one to two years related experience and/or training; or equivalent combination of education and experience

Ability to read and comprehend instructions, short correspondence, and memos

Ability to write correspondence, routine reports and procedure manuals

Ability to effectively interact in one-on-one and small group situations with customers, clients, and other employees of the company

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals

Ability to compute discounts, interest, commissions, percentages, area, circumference, and volume

Ability to compute rate, ratio, and percentage

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists

Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form

Ability to identify a problem, investigate to find out relevant facts, and find a logical solution

Skills include: logical reasoning, critical thinking, communication, research, data analysis, and creativity

Must be able to tactfully deal with various personalities throughout the company and deal effectively and professionally with internal and external customers

Must be proficient in utilizing computer programs for processing data and writing reports

Required program applications include: Microsoft Outlook (intermediate level), Microsoft Excel (intermediate level), Microsoft Word (intermediate level), 10-Key by touch and Oracle or Apprise ERP system

Requires operation of postage machine and other general office equipment

The employee is regularly required to sit; use hands to finger, handle or feel objects, tools, or controls; reach with hands or arms; talk and hear

The employee must regularly lift and/or move up to 10 pounds, occasionally lift and/or move up to 25 pounds and on rare occasions lift up to 40 pounds

Specific vision abilities required by this job require close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus