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Fulton County Schools · 1 month ago

Professional Assistant III (Bookkeeper)

Atlanta, GA

Full-time

Onsite

Mid, Senior Level

5+ years exp

Fulton County Schools is seeking a Professional Assistant III to provide administrative support to the head of a major function area. The role includes high-level clerical support, meeting planning, office management, and budget monitoring using the SAP system.

AssociationEducation

Responsibilities

Maintains the departmental calendar to include official business, meetings, conferences, and other department events

Processes applicable data utilizing the SAP system to include: employee data, payroll, purchasing, invoices and budget related information

Answers telephone in a courteous and tactful manner and attempts to resolve complaints in a calm and courteous manner

Monitors inventory of office supplies required for area of responsibility (e.g., photocopy supplies, office supplies, etc.) and orders additional materials as required within budget parameters

Performs various clerical and secretarial support work associated with special projects such as conference and committee meeting planning

Maintains highly confidential data utilized by the supervisor/department

Receives and screens telephone calls, letters and/or visitors

Responds to requests and correspondence on own initiative and as directed by supervisor

Compiles and assimilates information to prepare budgets for the District

Identifies and provides solutions to routine business matters requiring minimum direction from the supervisor

Prepares, types, and processes correspondence and other documents to ensure accuracy, completeness, and timeliness

Creates, maintains, and manipulates data (e.g., spreadsheets, databases, graphics, etc.) to generate reports and to locate information found in documents, correspondence, etc

Receives, sorts, and distributes department mail in an accurate and timely manner; Ensures that all mail received is forwarded to the appropriate person and/or destination

Collects and prepares outgoing mail for the department

Maintains current contact list (e.g., phone numbers [office and cell], e-mail addresses, etc.) of all District personnel to ensure people are easily accessible for contact

Schedules travel and maintain itineraries for employees within the department

Schedules and maintains department’s conference room and classrooms ensuring proper equipment is available and set up as required/requested

Coordinates arrangements for meetings, conferences, and travel through interaction with customers, suppliers, and employees on behalf of the supervisor

Performs other duties as assigned by the appropriate administrator

Qualification

SAPMicrosoft OfficeClerical experienceBudget managementCustomer serviceMulti-taskingOrganizational skillsCommunication skillsConfidentialityIndependent work