Jubilant Pharma Limited · 1 week ago
Recruiting and Ops Coordinator
Spokane, WA
Full-time
Onsite
Entry Level
$27.91/hr - $37.74/hr
1+ years expJubilant HollisterStier LLC, Spokane’s Largest Manufacturing Company, provides a complete range of services to support the pharmaceutical and biopharmaceutical industries. The Recruiting and Ops Coordinator will assist with talent acquisition and HR operations, manage the onboarding process for new hires, and provide administrative support to the HR team.
Health CareManufacturingPharmaceutical
Responsibilities
The Recruiting and Ops Coordinator assists with the support functions of talent acquisition and HR operations, is responsible for the on-boarding of new hires through background screening and drug testing, is considered the subject matter expert on the HRIS Manage Hires process, helps coordinate verbal and written offers, and provides administrative support to the overall HR Team
This position acts as an ambassador for the HR Team and is often the first point of contact for employee and new hire questions
This position also maintains the knowledge and training to support new hire orientation, job posting, resume screening, and candidate selections, as needed
Order background checks and arrange drug screens/physicals for new hires, monitor completion and track results
As needed, help support sister site’s (JDUI) on-boarding needs (background/drug screen)
Use judgement in collaboration with HR Business partners when conducting candidate background analysis
Communicate verbal offers to hiring managers; send or rescind written offer letters
Prepare employee personnel files, and initiate, collect, and track I-9 documents. File accordingly for audit readiness
Ensure timely and accurate entry of all HRIS related transactions for temps, external new hires, internal promotions/transfers, and vacancy backfills
Coordinate and oversee temporary employee requisition process by meeting weekly with external temp agencies, tracking progress, and relaying the hiring manager’s staffing needs
Share new hire information with payroll by maintaining internal/external documentation, attending payroll meetings, and maintaining weekly tracker
Maintain, track, and distribute empty lockers for new hires
Process all invoices related to on-boarding in a timely matter and ensure payment is completed
Administer and track employee referral program
Maintain HR inbox / route emails, send Thomas Assessments, and route reports appropriately
On occasion, may need to assist in setting up new hire orientation materials and presenting the HR section to new hires as needed for extra support during vacations or leave
On occasion, may need to assist with posting jobs, resume screening and routing, or interview scheduling as needed for extra support during vacations or leave
Misc. clerical duties as assigned including filing, ordering supplies, scanning, and administrative projects as needed
Help train and support new HR temps/contractors
Qualification
Required
Associates Degree required
Minimum 1 - 3 years of related recruiting or HR administrative experience required
Basic knowledge of human resources activity required
Microsoft Word, Excel and PowerPoint experience required
Typing speed of a minimum of 50 wpm required
Ability to lift 30 pounds unassisted required
Repetitive activity: keyboarding required
Pushing, pulling and twisting and Prolonged sitting required
Ability to reach and bend required
Benefits
Medical, Dental, Vision, Flexible Spending and Health Savings Accounts
Life, AD&D, Short and Long Term Disability
401(k) with company match
Generous paid time off plan
Employee Assistance Program
Company
Jubilant Pharma Limited
Jubilant Pharma Limited is a global integrated pharmaceutical company offering a wide range of products and services to our customers across geographies.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$400MKey Investors
Standard Chartered Bank
2022-07-13Debt Financing· $400M
Leadership Team
Arun Duggal
Jubilant Pharma
Recent News
The Times of India
2025-01-23
2025-01-23
Company data provided by crunchbase