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Altium Packaging · 17 hours ago

Office Assistant

Atlanta, GA

Full-time

Onsite

Mid Level

3+ years exp

Altium Packaging is a company that values integrity and customer focus, and they are seeking an Office Assistant to manage front desk operations and provide administrative support. The role involves greeting visitors, coordinating meetings, and ensuring a clean and safe office environment.

CommercialManufacturingPackaging ServicesPlastics and Rubber Manufacturing

Responsibilities

Support various departments with scheduling, planning, and coordinating meetings and events, including preparing and maintaining conference rooms, catering, and ordering office supplies

Assist with preparation of new hire onboarding including desk setup and badge access

Coordinate with building management, security, and Office Manager to monitor vendor activities, supply deliveries, repairs, installations, and upgrades

Prepare and send out internal communications and announcements as requested

Prepare expense reports using Concur

Other duties as assigned to support the Office Manager, Senior Leadership, and the Executive Assistant to the CEO

Manage front desk, greet visitors and employees and act as the office gatekeeper to ensure a safe working environment

Handle and prioritize incoming correspondence, emails, phone calls, voicemails, and requests from employees. Respond to and route accordingly with a sense of urgency

Maintain security badges and access in partnership with building security, ensuring timely communication of new access and prompt deactivation

Retrieve, sort, and distribute incoming mail and vendor deliveries promptly

Accurately prepare, ship, and track certified letters and express packages

Act as a model of Altium brand and guiding principles, conducting work in a polished, professional, and personable manner

Customer Service, willing to help anyone

Round office throughout the day to monitor overall organization and cleanliness

Discuss any maintenance items with the Office Manager and act to make prompt repairs

Ensure areas including lobby, conference rooms, and kitchens are fully stocked with supplies

Oversee office supplies and inventory for accurate order placement

Coordinate catering delivery for office lunches including set up, breakdown, and cleanup

Reasonable mandatory overtime may be required due to business needs

Qualification

Microsoft OfficeConcurCustomer ServiceOrganization SkillsSafety AwarenessPrioritizationDetail-orientedVerbal CommunicationWritten Communication

Required

3-5 years of experience as an office administrator or assistant, corporate receptionist, or related role

High School diploma

Ability to prioritize effectively and manage multiple tasks with limited direction

Ability to proactively drive key tasks and projects to completion, while also managing daily admin and facilities work with limited guidance on prioritization

Extremely detail-oriented with excellent organization skills

Proficiency of Microsoft Office applications and web browsers. Experience with Concur a plus

Excellent standards of professionalism

Excellent written and verbal communication skills

Demonstrated desire to add value to the organization by your contributions and quality of work