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Buchanan Ingersoll & Rooney PC · 2 weeks ago

Practice Assistant - Litigation

Pittsburgh, PA

Full-time

Hybrid

Mid Level

3+ years exp

Buchanan Ingersoll & Rooney is a national law firm known for its industry-leading legal and business advice. They are seeking a Practice Assistant in their Pittsburgh office to support attorneys in the Litigation practice area with various administrative tasks and document management responsibilities.

ConsultingGovernmentLegalNon Profit

H1B Sponsor Likely

Responsibilities

Prepare and format legal correspondence, printing, scanning, or converting various documents and other legal forms under time sensitive deadlines

Prepare and format pleadings, discovery, and other litigation documents

Prepare and file documents following court procedures and in federal, local, and/or state courts

Run conflict checks, prepare engagement letters, and open new client matters within our onboarding system

Maintain paper and electronic files through our document management system in connection with filing protocols and retention policies

Manage busy attorney schedules through Microsoft outlook calendaring and track/monitor deadlines

Coordinate travel arrangements through corporate travel companion, Navan

Prepare and submit expense reports

Assist with billing, attorneys’ time and Proforma review through 3E

Work collaboratively with other practice assistants in your support team to provide administrative support to attorneys office-wide

Adhere to firm policies, procedures, standards and guidelines while maintaining confidentiality

Other related duties, as assigned

Qualification

Litigation experienceDocument management systemsMS WordMS OutlookTime managementInterpersonal communicationAttention to detailFollow-throughExcelTeam oriented attitudeInitiative

Required

A minimum of 3 years' experience as a litigation practice assistant (legal secretary)

Excellent time management and interpersonal communication skills a must

Strong attention to detail, initiative, and follow-through

Must have a positive can-do, team oriented attitude

Ability to work efficiently and balance assignments/workflow from multiple busy attorneys meeting time-sensitive deadlines

Proficient in MS Word, Outlook, Excel, and other computer and document management systems

Benefits

Insurance – Medical, Dental, Vision

401K program

Retirement Savings Program

Generous Paid Time Off

Paid Holidays

WorkWell wellness program

Free use of building gym

Caregiving assistance with Bright Horizons

Firm-wide emergency assistance fund

Available Hybrid schedule

Company

Buchanan Ingersoll & Rooney PC

Buchanan Ingersoll & Rooney is a national law firm with a proven reputation for providing progressive, industry-leading legal, business, regulatory and government relations advice to our regional, national and international clients.

Founded in 1850

Pittsburgh, Pennsylvania, USA

501-1000 employees

http://www.bipc.com

H1B Sponsorship

Buchanan Ingersoll & Rooney PC has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (2)

2024 (2)

2022 (1)

2021 (1)