UIC Commercial Services · 1 month ago
Senior Administrative Support Specialist
Picatinny,NJ,USA
Full-time
Onsite
Senior Level, Lead/Staff
$50K/yr - $90K/yr
10+ years expUIC Commercial Services is seeking a Senior Administrative Support Specialist to support the PM CAS contract in Picatinny, New Jersey. The role involves providing senior-level administrative support, managing office operations, and ensuring compliance with applicable policies and procedures.
ConstructionShipping
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Provide senior-level administrative support to the program office
Performs review of documentation in accordance with applicable policy
Manages office operational calendars and facilitates and coordinates meetings, distributes minutes/actions
Provides electronic database filing as required and assists office with administrative tasks such as travel planning and accountability reporting
Provide senior-level administrative support to successfully fulfill the complexity of the tasks
Will be the first point of contact within each division/area of operations for administrative matters and communications with PM, DPM, and Divisions Chiefs
Support annual program office reporting by performing database electronic filing
Possess knowledge of Army Regulation 25-50, Preparing and Managing Correspondence, and apply direct knowledge to document reviews
Research DoD, Army and local policy to ensure appropriate policy applies to current projects, documents, taskings, issues and concerns
Generate reports through the Army Enterprise Portal Mespace system to include monthly acquisition reports, metric data, and document staffing status reports, as required
Review and provide recommendations for updates to internal PM/DPM office procedures, as required
Consolidate information and assist in preparation and review of correspondence from PM, DPM, and program office divisions
Receive/possess administrative rights to conference room calendars and assist and coordinate meeting planning and scheduling with office personnel
Manage the operational schedules for program office divisions and facilitate/coordinate division monthly reviews and distribute agenda, as required
Coordinate and review briefing material to support program reviews
Attend program office division monthly review and track program issues/actions and disseminate summaries/minutes, as required
Assist PM office personnel in making travel arrangements
Support accountability reporting for aggregation and submittal to headquarters
Qualification
Required
Requires a bachelor's degree or 10 years of experience in the field or in a related area
Possess knowledge of DoD and Army policy and office procedures
Excellent communication, interpersonal, and negotiation skills
Strong analytical, organizational, and problem-solving abilities
Ability to manage multiple priorities independently and collaboratively
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Must currently hold a security clearance at the Secret level
US Citizenship is a requirement for Secret clearance at this location
Company
UIC Commercial Services
UIC Commercial Services is a division of Ukpeaġvik Inupiat Corporation, the Alaska Native Village Corporation for Utqiaġvik, Alaska.
Founded in 1984Anchorage, Alaska, USA
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Don Gray
Vice President of UIC Oil & Gas and Marine Services
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