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Piper Sandler · 1 month ago

Executive Assistant Administrator

New York, NY

Full-time

Onsite

Mid Level

$80K/yr - $95K/yr

Piper Sandler is a leading investment bank that connects capital with opportunity to build a better future. They are seeking an Executive Assistant to support the Investment Banking team in their New York City office, requiring strong communication and time-management skills to manage multiple tasks in a fast-paced environment.

Responsibilities

Manage the senior executive’s calendar, including scheduling meetings, dinners and events, ensuring that internal and client meetings are prioritized effectively

Arrange domestic and international travel itineraries and agendas with careful attention to ensure all necessary logistics are in place

Prepare correspondence, reports, presentations, engagement and commitment letters, memorandums, invoices, reports, and tracking sheets ensuring accuracy, consistency and timeliness

Serve as primary point of contact between the senior executive and internal teams, clients, stakeholders, and external partners in order to foster positive relationships

Exercise discretion in committing time and evaluating needs. Advise of time-sensitive and priority issues, ensuring appropriate follow-up

Manage and track the executive’s expenses; ensuring timely processing of expense reports according to company policy

Contribute proficiently and skillfully to the CRM database by updating contact information, entering call notes, assisting with deal process tracking, creating, and maintaining distribution lists and accurate pipelines

Maintain discretion in dealing with confidential information and sensitive materials

Excellent computer skills and high level of proficiency with the Microsoft Office Suite and expense management systems; Concur a plus

Assist with additional administrative tasks as requested

Qualification

Microsoft Office SuiteConfidentialityCRM database managementExpense managementTime-managementCommunicationMulti-taskingDiscretionAttention to detail

Required

Excellent communicator

Strong time-management skills

Ability to manage multiple tasks simultaneously

High level of confidentiality

Attention to detail

Ability to anticipate the needs of senior members of the team

Experience managing executive calendars

Experience arranging domestic and international travel itineraries

Ability to prepare correspondence, reports, presentations, engagement and commitment letters, memorandums, invoices, reports, and tracking sheets

Experience serving as a primary point of contact between senior executives and internal teams, clients, stakeholders, and external partners

Ability to exercise discretion in committing time and evaluating needs

Experience managing and tracking executive expenses

Proficient in CRM database management

Excellent computer skills

High level of proficiency with the Microsoft Office Suite

Experience with expense management systems, Concur a plus

Ability to assist with additional administrative tasks as requested

Benefits

Competitive annual bonus structure in addition to salary

Work life balance with generous PTO and 10 Federal Holidays

Opportunities for training & professional development, on-demand, throughout the year

Collaborative and supportive team environment where your contributions are recognized and rewarded

Company

Piper Sandler

Glassdoor4.2

Piper Sandler Companies (NYSE: PIPR) is a leading investment bank driven to help clients Realize the Power of Partnership®.

Founded in 1895

Minneapolis, Minnesota, US

1001-5000 employees

https://www.pipersandler.com/

H1B Sponsorship

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