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Aecon Group Inc. · 14 hours ago

Training & Records Coordinator, Nuclear

Charlotte, NC

Full-time

Onsite

Mid Level

$50K/yr - $60K/yr

4+ years exp

Aecon Group Inc. is a North American leader in infrastructure development, focusing on building sustainable projects for future generations. They are seeking a Nuclear Training and Records Coordinator to support the Power Generation Group in Charlotte, NC, responsible for managing training and records for engineering and design teams involved in power generation projects.

Construction

Growth Opportunities

Responsibilities

Nuclear Training Coordinator – Work with Operations on training needs and ensure that staff is trained accordingly

Works closely with Operations to identify training needs

Assigns training and ensures staff is trained accordingly

Monitors training revisions and works with Operations to determine additional training needs

Maintains tracking tool

Identify staff with missing or delinquent training

Archives training records

Nuclear Records Coordination

Works closely with Operations to identify record retention needs

Hosts routine meetings with Operations to maintain pulse on archiving needs

Maintains tracking tool/list for each project of records and when they were archived

Assists with all auditable project documents, training records, CAP Records, etc. as needed

Performs advanced clerical and administrative support duties for Executive-level management

Assignments generally involve work of a confidential nature and require knowledge of the practices and procedures of the function, company products, policies, and programs

Assembles and analyzes information, prepares reports, manuals, agendas, correspondence and memoranda

Answers mail and inquiries on own initiative, follows up with other departments to ensure that requests are carried out

Coordinates activities across departments

Arranges and makes notifications of appointments and travel reservations/arrangements

Checks and processes expense reports

May take dictation and transcribe notes for letters, memos, or reports

Prepares materials in final form from very rough and involved drafts which may utilize frequent use of technical terminology and which combine materials from several sources

Plans layout of complex reports and statistical tables

Interfaces with other Administrative Assistants to share or coordinate workload

Schedule meetings, create/maintain various reports, create/compile presentation material, follow-up, and send memorandums as needed

Work with the Project(s) and Finance to open project charge codes

Work with HR and IT and assist with employee onboarding and offboarding activities for the office

Work closely with QA management in preparation of nuclear audits and support as needed

Arrange luncheons and events

Greet visitors and assist them in the office

Support projects as needed

Support Project Directors with Contract Initiations

Support Project Directors with employee outings

Qualification

Nuclear Training CoordinationRecords ManagementMicrosoft OfficeClerical SupportAdministrative DutiesCommunication SkillsTeam Collaboration

Required

High school diploma or equivalent and advanced secretarial training

Requires working knowledge of commonly used PC applications such as word processing, spreadsheets, and databases

Proficiency with Microsoft Office – Word, PowerPoint, Outlook, and Excel required

Under general supervision and acting on own initiative, performs advanced secretarial, clerical, and administrative duties for Executive-level management

Possesses extensive knowledge of office practices and procedures

Possesses and displays the ability to apply techniques, procedures and criteria in carrying out a wide variety of related clerical and administrative tasks for executive management