Ecocareers · 1 month ago
Document Control Specialist
Los Alamos, NM (LANL)
Full-time
Onsite
Senior Level
5+ years expGEM Technologies, Inc. is an award-winning federal contractor providing environmental and technical services. They are seeking a Document Control Specialist to support the Los Alamos National Laboratory, ensuring compliance with procedural standards and efficient document management.
Staffing & Recruiting
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Provides comprehensive administrative and operational support to technical, project management, and business functions within the Los Alamos National Laboratory (LANL)
Ensures daily operations, document control, and communication workflows are executed efficiently, securely, and in compliance with DOE and LANL procedural standards
Supports teams working in a complex, highly regulated environment requiring confidentiality, accuracy, and multitasking across multiple priorities
Prepares, tracks, and maintains controlled documentation, correspondence, and deliverables in accordance with LANL and DOE standards (including CUI and Records Management requirements)
Coordinates scheduling, meeting logistics, and action tracking to ensure project milestones are met
Supports document routing, approval workflows, and version control through designated LANL systems
Assists with audits, readiness reviews, and records validation activities to support operational compliance
Monitors inventory, orders office and technical supplies, and supports materials management activities as needed
Serves as a liaison between departments to ensure timely communication, task execution, and issue resolution
Upholds security awareness, confidentiality, and professionalism in all LANL-related communications and documentation
Qualification
Required
Bachelor's Degree and 5+ years of relevant experience: or High School Diploma and 10+ years with relevant experience may be considered in lieu of a degree
To be considered, you must be a United States (U.S.) citizen due to the federal nature of the work
Must possess or be eligible to obtain and maintain a DOE Q clearance. Candidates with a “Top Secret” Clearance will be considered as well
5+ years of experience in administrative, compliance, or operational support roles within regulated or technical industries
Demonstrated experience managing documentation, scheduling, and workflow tracking across multiple stakeholders
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams) and document management systems
Strong communication skills and ability to interface effectively with multidisciplinary teams
Experience working under compliance frameworks such as HIPAA, FINRA, SEC, or CUI (transferable to DOE environments)
Ability to obtain and maintain a DOE Q-Clearance
Preferred
Prior experience supporting DOE, NNSA, or National Laboratory operations
Familiarity with LANL systems, controlled document processes, or Records Management standards (DOE O 243.1)
Knowledge of procurement coordination, inventory tracking, and materials management
Benefits
Medical, Dental and Vision Insurance (including HSA & PPO options)
Paid Time Off (PTO)
Paid Holidays
Life Insurance
Matching 401(k) Retirement Plan
Company
Ecocareers
Ecocareers provides a specialized job search for careers that make a difference.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase