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HighLevel · 1 month ago

Internship Program Coordinator

Dallas

Internship

Hybrid

Intern, Entry Level

1+ years exp

HighLevel is an AI-powered sales and marketing platform that supports a global community of businesses. The Internship Program Coordinator will manage program logistics, assist with recruitment efforts, and ensure smooth operations for the internship program, facilitating communication among interns, mentors, and internal teams.

AdvertisingCRME-Commerce PlatformsMarketing

Responsibilities

Support scheduling, onboarding, housing coordination, and weekly program logistics

Assist with preparing materials, organizing events, and ensuring smooth day-to-day program operations

Provide administrative and logistical assistance to the Program Manager and broader internship team

Help ensure all program activities run efficiently and align with established plans

Assist with executing campus outreach campaigns, job postings, and email communication

Maintain applicant data in the CRM and support the candidate review process

Help maintain university outreach lists, post internship openings, and update calendars and tracking dashboards

Prepare materials and provide on-site or virtual support for recruitment events and communications

Support delivery of workshops, training sessions, and other program events

Track intern attendance, engagement, and deliverables

Capture photos, videos, and testimonials for post-program storytelling and marketing

Assist with preparing agendas, confirming speakers, organizing logistics, and capturing notes or feedback

Ensure all interns have the tools and information they need to succeed each week

Surface logistical needs or potential issues to the Program Manager promptly for resolution

Maintain accurate databases of interns, applicants, and partner organizations

Collect post-program feedback and assist with performance reporting

Help track program KPIs including recruitment funnel, intern satisfaction, and business outcomes

Facilitate clear, consistent communication between interns, mentors, and internal teams as directed

Assist in drafting updates, reminders, and resources for program participants

Monitor general inquiries and route them to the appropriate contact or the Program Manager when needed

Provide ongoing support to ensure all stakeholders feel informed and supported

Qualification

Event coordinationProgram supportCRM proficiencyOrganizational skillsCommunication skillsInterest in entrepreneurshipProject management toolsTime management