Biological Sciences Division at the University of Chicago ยท 1 month ago
Pre-Award Administrator
Chicago, IL
Full-time
Hybrid
Mid, Senior Level
$75K/yr - $100K/yr
2+ years expThe University of Chicago is a globally renowned research institution dedicated to fostering innovative research in various domains, including the Biological Sciences. The Pre-Award Administrator provides professional support for pre-award activities relating to grant and contract proposals, ensuring compliance with agency and university guidelines while working closely with faculty and research staff to secure funding opportunities.
Higher Education
Responsibilities
Works directly with the faculty and research staff to seek new avenues for funding and new grant opportunities
Ensures that notices of relevant new funding opportunities for research programs are brought to the attention of the faculty
Gathers needed documentation and manages the execution of Subawards, Sponsored Consulting Agreements, and Subaward Amendments
Works with a broad array of sponsors, interpreting regulations and guidelines of multiple program funding with broad and complex guidelines for spending
Ensures all applications meet agency and University guidelines
Works directly with the PI to develop proposal budgets, in accordance with the needs of the research plan and Agency and Institutional Requirements
Responsible for timely submission of applications, renewal/continual amendments, ensuring timely submission of technical reports, just-in-time submissions, no-cost extensions, and Agency required re-budgeting
Coordinates with other departments/units/division regarding multi-investigator grant submissions
Works closely with Post Award staff (if separate) to transition grant administration upon award, including updating proposed budget to match Notice of Grant Award
Interacts with University Research Administration, faculty, postdocs, and pre/post-award colleagues from other departments and sections, and Financial Services Office personnel
The individual is a member of a team and must contribute to the team effort, as needed, which involves assisting colleagues to ensure timely service to PIs and sponsors as needed and to perform back-up duties during vacation or sick leaves of other award team staff
Handles straightforward post-award activities including account creations, regulatory and compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, cost center charges, equipment inventory, invoice preparation, grant closing process, and account closing
Prepares summaries of grants and effort allocations for Principal Investigators, meets with them and responds to their questions. Coordinates with other departments/units/divisions regarding multi investigator grants. Serves as department contact for annual audits and agency site visits
Performs other related work as needed
Qualification
Required
Minimum requirements include a college or university degree in related field
Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline
Resume (required)
List of three references (required)
Preferred
Bachelor's Degree in related field
Five years of progressively responsible grant/contract and financial administration in an academic setting
Experience with budgets, ledgers, invoices, and fiscal reporting
Experience in one or more aspects of sponsored program administration in a research environment
Experience with accounting systems
Cover Letter (preferred)
Computer skills including word processing, database management, and spreadsheet skills
Knowledge of federal and non-federal grant and contract policies
Excellent oral and written communication skills
Attention to detail
Flexible and adaptable work style
Strong organizational skills
Ability to research issues and propose solutions
Demonstrated initiative in improving processes and enhancing systems
Ability to exercise sound judgment, discretion, and tact
Excellent independent time management skills along with the ability to handle multiple and concurrent tasks within deadlines
Ability to interact with others using tact and diplomacy
Knowledge of research methods and funding sources
Benefits
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off.
Company
Biological Sciences Division at the University of Chicago
As part of the University of Chicago, the Biological Sciences Division (BSD) pursues globally impactful solutions to seemingly unsolvable challenges.
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase