Nova Southeastern University · 1 month ago
Administrative Coordinator II - 999700
Fort Lauderdale, FL
Full-time
Onsite
Mid Level
$20.25/hr - $20.25/hr
3+ years expNova Southeastern University (NSU) is a not-for-profit, independent university known for its academic excellence and innovation. The Administrative Coordinator II will provide administrative services for assigned offices, ensuring the implementation of policies and procedures while supporting various operational functions.
EducationHigher EducationNon Profit
Responsibilities
Implements University or departmental policies, procedures, and service standards in conjunction with management
Interprets administrative and operating policies and procedures for employees
Reviews operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures
Coordinates activities with other supervisory personnel or with other work units or departments
Performs general office duties, such as ordering supplies, submitting OIIT tickets / phone requests, maintaining records, managing voicemail messages, coordinating group meetings such as appeal hearings, or check in meetings with students, and performing basic bookkeeping work
Uses computers for various applications, such as database management or word processing
Performs administrative support tasks, such as proofreading and sending out letters, transcribing handwritten information, or operating calculators or computers to work with pay records, invoices, balance sheets, or other documents
Prepares invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software
Sets up and manages paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material
Operates telephone equipment to answer, screen, or forward calls, providing information, taking messages, or scheduling appointments
Schedules and confirms appointments
Arranges conferences, meetings, or travel reservations
Coordinates conferences, meetings, or special events, such as office personnel recognition, luncheons, or student ceremonies
Submits travel requests and expense reimbursements
Reads and analyzes incoming memos, submissions, and reports to determine their significance and plan their distribution
Inventories and orders materials, supplies, and services
Assists in the development and preparation of reports and presentations
May assist with the preparation of the annual office budget
Manages office staff, graduate assistants, and student employee calendars
Assists with recruiting, hiring, and onboarding new staff/student employees
Completes other projects as assigned
Performs other duties as assigned or required
Qualification
Required
High School Diploma or Equivalent
Four (4) years of clerical/administrative experience, and/or coordinating various projects in an office environment
OR – Associate's degree or 60 completed college credit hours and three (3) years of clerical/administrative experience and/or coordinating various projects in an office environment
OR – Bachelor's Degree and one (1) year of clerical/administrative experience and/or coordinating various projects in an office environment
Thorough knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology
Thorough knowledge of principles and processes for providing customer and personal services
Thorough knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar
General knowledge of computer hardware and software, including applications, programming, and/or systems configuration
Proficient knowledge of MS Office Suite (Outlook, Word, Excel, PowerPoint)
Proficient skills in actively looking for ways to help people
Proficient skills in considering the relative costs and benefits of potential actions to choose the appropriate one
Proficient skills in managing one's own time and the time of others
Proficient skills in communicating effectively in writing as appropriate for the needs of the audience
Proficient skills in talking to others to convey information effectively
Proficient skills in giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times
Proficient understanding of written sentences and paragraphs in work-related documents
The ability to tell when something is wrong or is likely to go wrong
The ability to concentrate on a task over a period of time without being distracted
The ability to apply general rules to specific problems to produce answers that make sense
Ability to maintain confidential information
Must be able to identify and understand the speech of another person
Must be able to speak clearly so others can understand you
Must be able to see details at close range (within a few feet of the observer)
Must be able to travel on a daily and/or overnight basis
May be required to work nights or weekends
May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties
May be required to accomplish job duties using various types of equipment/supplies, to include but not limited to pens, pencils, and computer keyboards
Preferred
Bachelor's degree
Experience with Banner, Ariba, and other NSU systems
Benefits
Competitive salaries
Comprehensive benefits package including tuition waiver
Retirement plan
Excellent medical and dental plans
Company
Nova Southeastern University
Nova Southeastern University is a nonprofit, independent research university offering undergraduate, graduate, and professional degrees.
1001-5000 employees
H1B Sponsorship
Nova Southeastern University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (22)
2024 (21)
2023 (10)
2022 (16)
2021 (19)
2020 (11)
Funding
Current Stage
Late StageTotal Funding
$4.75MKey Investors
Community Foundation of BrowardHealth Foundation of South Florida
2025-06-26Grant· $0.45M
2023-02-15Grant· $1M
2022-02-22Grant· $0.3M
Leadership Team
Marilyn Gardner
Program Professor & Education Enterprise Associate
Theoharis Theoharides
Executive Director, Center of Excellence for Neuroinflammation Research, NSU
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