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NEOGOV · 1 month ago

Mobile Vaccine Response Team Administrative Specialist III

Chinook Building 401 5th Avenue Seattle, WA

Full-time

Hybrid

Mid Level

$30.27/hr - $38.37/hr

NEOGOV is part of Public Health – Seattle & King County, which has an exciting opportunity available as a Mobile Vaccine Response Team Administrative Specialist III. In this role, you will support vaccination efforts to mitigate the risk of vaccine-preventable disease outbreaks in under-immunized communities by providing administrative and logistical support to the Mobile Vaccine Response Team.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Providing administrative and logistical support to the Mobile Vaccine Response Team which coordinates vaccination clinics in a variety of settings throughout King County

Overseeing all aspects of vaccine inventory, storage, and handling

Medical record management and documentation

Conduct outreach and vaccination clinics at shelters, houses of worship, low-income senior housing sites, etc

Respond to referrals for mobile vaccination clinics from community-based organizations, homeless service providers, and other partners

Respond to inquiries about Mobile Vaccine Response Team vaccination clinics

Partner with Mobile Vaccine Response Team colleagues to proactively manage mobile team daily schedule and staffing

Update and create forms, other materials, and processes as needed for the Mobile Vaccine Response Team

Inventory clinical and office supplies on a routine basis and order as needed

In consultation with Healthcare, VPD Outbreak Response Team Manager, and Mobile Vaccine Response Team Nurses, manage vaccine inventory following Department of Health (DOH) and Federal Guidelines

Complete monthly accountability reporting per Washington DOH Adult Vaccine Program and Childhood Vaccine Program requirements

Enter vaccine administration data into Washington Immunization Information System (WAIIS)

Perform daily Health Information Management (HIM) operations at the vaccination clinic site

Perform daily quality assurance to ensure completeness of medical records and corresponding immunization documentation in WAIIS

Enter vaccine site and patient data into Mobile Vaccine Response Team REDCap project to enable data analysis and reporting

Other duties as assigned

Qualification

WAIIS experienceMedical record managementHIPAA complianceMicrosoft Office proficiencySharePoint managementCultural competencyCustomer focusCommunication skillsInterpersonal skillsOrganizational skillsFlexibility

Required

Strong customer focus with a dedication to integrity, ethics, trust, and values

Skilled at organizing, prioritizing, multi-tasking and adapting to changes in workload demands and successfully meeting deadlines under strict time constraints without compromising accuracy

Demonstrated knowledge of medical terminology

Experience using WAIIS and troubleshooting issues

Experience creating effective working relationships with external program partners/agencies

Ability to demonstrate application of health records management and maintenance principles in both paper and electronic formats

Demonstrated ability to maintain confidentiality of protected health information at all times

Demonstrated knowledge and ability to comply with HIPAA, Federal and State regulatory principles and guidelines

Demonstrated knowledge of proper release of patient information including understanding of Federal and State laws and regulations that govern the release of information (ROI)

Demonstrated knowledge and ability to apply various records retention guidelines

Strong communication and interpersonal skills and the ability to work independently as well as part of a team in a collaborative, team-centered environment

Demonstrated flexibility and experience working in a variety of settings

Skilled in relating to and working with clients from various cultures, racial and social and economic status

Proficiency and ease in using Microsoft Office applications (SharePoint, Outlook, Word, Excel)

Experience building and maintaining SharePoint pages, libraries and lists

Demonstrated ability to move up to 50 pounds to transport boxes, vaccine equipment (e.g., coolers), and office and clinic supplies. (this may involve intermittent lifting, standing stooping, bending and reaching throughout the workday) – this will be tested

Preferred

A basic understanding of vaccine preventable diseases and immunizations

Understanding of and familiarity with homeless and social services, affordable housing in King County, and local related community resources

Lived or professional experience working with people experiencing homelessness and/or newly arrived immigrants seeking asylum

Intermediate skills with SharePoint Lists, MS Forms, and Power Automate

Bilingual in one of the most common non-English languages in King County (such as Spanish, Arabic, Somali, Hindi, Punjabi, Chinese, Vietnamese, Korean)

Benefits

Excellent medical, dental, and vision coverage options: King County provides eligible employees with options, so they can decide what’s best for themselves and their eligible dependents

Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents

Retirement: eligible King County employees may participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan

Transportation program and ORCA transit pass

12 paid holidays each year plus two personal holidays

Generous vacation and paid sick leave

Paid parental, family and medical, and volunteer leaves

Flexible Spending Account

Wellness programs

Onsite activity centers

Employee Giving Program

Employee assistance programs

Flexible schedules and telecommuting options, depending on position

Training and career development programs