Willkie Farr & Gallagher LLP · 1 month ago
Entry-Level Accounts Payable Coordinator - New York
US-NY-New York
Full-time
Onsite
New Grad, Entry Level
$60K/yr - $65K/yrWillkie Farr & Gallagher LLP is an elite international law firm seeking an entry-level Accounts Payable Coordinator to support their Finance & Accounting Department. The role involves managing and processing payments, maintaining records, and ensuring compliance with accounting policies and regulatory requirements.
Responsibilities
Process and manage accounts payable transactions, including verifying invoices, sales & use taxes, approvals, coding to client-matters, general ledger accounts and offices, while ensuring timely payments to vendors
Reconcile vendor statements and resolve any discrepancies or issues
Maintain and update vendor records according to W9 & W8-BEN forms received, ensuring accuracy and compliance with company policies and 1099 reporting
Assist in month-end closing processes, including uploading various tax files into the accounting system
Ensure compliance with accounting policies and regulatory requirements including imputed sales & use tax for out-of-state purchases
Prepare and process wire transfers, ACH payments and check runs
Monitor accounts to ensure payments are up to date
Communicate with vendors and internal departments to address any payment or billing issues in a thorough and timely manner
Assist with audits by providing supporting documentation and records by specified due dates
Contribute to process improvement initiatives for increased efficiency
Additional duties as requested
Qualification
Required
Bachelor's degree in Accounting, Finance, Business or similar required
Proficiency in Microsoft Office, especially Excel required
Strong attention to detail, accuracy, and problem-solving skills
Ability to work independently and as part of a team
Excellent communication and interpersonal skills
Strong organizational and analytical skills and the ability to prioritize tasks in a fast-paced environment
Ability to maintain confidence, exercise discretion and good judgement
Ability to commute to the office 4-5 times a week
Ability to sit at a desk most of the working day and walk short distances
Needs manual dexterity, speed and accuracy in handling office equipment
Ability to work efficiently and accurately in an atmosphere of frequent interruption
Ability to work in close proximity to other individuals
Ability to carry light objects, e.g., files, small objects and supplies a short distance
Must be able to lift, carry and move objects up to 15 lbs
Preferred
Prior internship experience a plus
Benefits
Comprehensive suite of benefit programs
Company
Willkie Farr & Gallagher LLP
Willkie Farr & Gallagher LLP provides leading-edge legal solutions on complex, business critical issues spanning markets and industries.
Founded in 1888
1001-5000 employees
H1B Sponsorship
Willkie Farr & Gallagher LLP has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (19)
2024 (20)
2023 (18)
2022 (16)
2021 (14)
2020 (7)
Funding
Current Stage
Late StageLeadership Team
Matthew Garman
Chief Financial Officer
A. Mark Getachew
Partner - Corporate & Financial Services
Recent News
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