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Solomon Page · 8 hours ago

Executive Assistant, Investor Relations / Marketing

New York, NY

Full-time

Hybrid

Entry, Mid Level

$80K/yr - $90K/yr

2+ years exp

Solomon Page is a Billion-Dollar/Global Leading Alternative Investment Firm in Midtown Manhattan seeking a new Executive Assistant to join its Investor Relations/Marketing team. The role involves providing high-level executive administrative support, managing schedules, coordinating meetings and travel arrangements, and maintaining marketing information.

Asset ManagementConsultingProfessional Services

Hiring Manager

Alexandra Khouri

Responsibilities

Provide high-level executive administrative support to the Investor Relations/Marketing team

Schedule and organize extensive internal and external meetings, conference/video calls, and appointments in various time zones; manage and maintain busy and ever-changing calendars

Set up and breakdown conference rooms; coordinate meals and refreshments for meetings

Print and bind a large amount of marketing materials. Maintain various spreadsheets for the department

Plan and coordinate complex domestic and international travel arrangements and detailed itineraries

Manage and process expense reports using Concur

Update and maintain marketing information in CRM database (Salesforce)

Work closely with other EAs in NYC and various other offices

Interact with clients, vendors, and service providers

Assist with other projects and responsibilities at the team’s discretion

Provide phone coverage; screen and answer a high volume of incoming calls

Qualification

Executive administrative supportFinancial services experienceBachelor's degreeInterpersonal skillsCommunication skillsProactiveResourcefulMulti-taskingOrganizational skillsDetail-orientedTeam playerWork independently

Required

Minimum 2-5+ years of applicable high-level executive administrative support experience, ideally within financial services (strongly preferred/required)

Bachelor's degree (B.A. or B.S.) required

Polished and professional

Extremely organized and detail-oriented

Excellent interpersonal and communication skills (both verbal and written)

Proactive, resourceful, efficient, and good at multi-tasking

Team player with the ability to work independently with little or no supervision