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Solomon Page · 2 weeks ago

Executive Assistant to C-Level Executive

New York, NY

Full-time

Onsite

Senior Level

$160K/yr - $200K/yr

7+ years exp

Solomon Page is a specialty niche provider of staffing and executive search solutions, and they are seeking a Senior Executive Assistant to support a top C-level executive at a global billion-dollar hedge fund. The role requires managing a busy calendar, organizing meetings, and providing personal support, while ensuring efficient communication and operational oversight.

Asset ManagementConsultingProfessional Services

Hiring Manager

Alexandra Khouri

Responsibilities

Regularly exercise discretion and judgement in important matters, including planning events and scheduling meetings and appointments for Executive

Manage and maintain a busy and ever-changing calendar for Executive

Possess the authority to carry out major assignments impacting business operations

Drive projects with limited supervision from Executive

Create project status reports and presentations

Compile and disseminate project documentation and reports as required

Organize and arrange both onsite and offsite meetings and handle other event planning duties

Responsible for office management duties, including purchasing and maintaining supply inventory, handling guest registration, facilitating maintenance requests, and liaising with building management

Coordinate domestic/international travel arrangements and detailed itineraries via internal travel department

Answer phones and retrieve voicemails daily

Manage, organize, and maintain accurate files

Act as liaison between Executive and business colleagues

Oversee logistics of office moves, partnering with Facilities team

Provide personal support as needed, including handling requests pertaining to real estate, liaising with household employees, processing insurance requests (employee, home, car), booking personal travel, etc

Serve as trusted thought partner and gatekeeper to Executive

Enable the Executive’s office to function efficiently through effective communication, operational oversight, and alignment with broader organizational goals

Streamline communication processes through the execution of corporate communications on behalf of the Executive with a complete understanding of tone, approach, and messaging

Oversee the planning and execution of the Surveyor annual Town Hall, quarterly social events, and annual holiday party

Partner with company’s philanthropy team to organize regional in-office charity events

Manage a dynamic and inclusive business newsletter and in-office collaboration events

Serve as a culture carrier, consistently building a culture of inclusion and high-performance that resonates throughout the workplace and team

Qualification

C-level executive supportMicrosoft Office SuiteProject managementInterpersonal skillsCommunication skillsProblem solvingCritical thinkingOrganizational skillsAttention to detailAdaptability

Required

Minimum 7-10+ years of applicable senior/C-level and/or Global Head executive administrative support experience, ideally within financial services or at a global, well-known/recognizable firm or company

Bachelor's degree required

Excellent interpersonal and communication skills (grammar, written, and oral)

Proven record of successful problem solving

Excellent critical thinking and analytical skills

Superior organizations skills and record-keeping, and strong attention to detail

Requires some flexibility with work schedule

Adaptable and flexible to changes, with the ability to work in a fast-paced environment

Strong proficiency in Microsoft Office Suite