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Fresh Del Monte · 6 hours ago

Executive Legal Assistant

Coral Gables, FL

Full-time

Onsite

Senior Level

5+ years exp

Fresh Del Monte is a global leader in the production and marketing of fresh fruits and vegetables. The Executive Legal Assistant plays a crucial role in supporting the Global Legal Department by managing legal documents, scheduling meetings, and assisting in drafting legal documents, while maintaining confidentiality and providing general administrative support.

Food and BeverageFood ProcessingMarketing

Hiring Manager

Maryanne Olivera

Responsibilities

Legal Assistants are responsible for organizing and managing legal documents, including contracts, court filings, briefs, litigation holds, eDiscovery and other legal matters. This may involve creating and maintaining filing systems, tracking document versions, and ensuring documents are easily accessible

Schedules appointments and meetings for the general counsel and attorneys, ensuring they are aware of their upcoming obligations and deadlines

Assists in drafting, formatting, and proofreading legal documents such as contracts, affidavits, and pleadings. They ensure that documents are correctly formatted and comply with legal standards

Drafting NDA’s and routing for signatures and saving them in DocuSign CLM

Handles sensitive and confidential information, must maintain strict confidentiality and follow ethical guidelines

Provides general administrative support, such as taking messages, managing office supplies, and assisting with office operations, including sending out US mail and overnight correspondences

Works closely with attorneys, and other legal professionals to provide support and maintain a smooth, functioning legal team

Notarizes documents for the company, which includes verifying the identity of signatories, witnessing signatures, and applying an official notary seal. Confirm that the notarized/apostilled documents meet global legal requirements (including Certifications for internal departments)

Work with registered agents to file corporate annual reports and maintain accurate corporate governance records

Confirm with respective business locations to ensure accurate information is conveyed for renewals of business licenses

Partner with the internal Tax department to ensure the accuracy of information submitted for renewals of business taxes, franchise sales taxes, etc

Review invoices received against Billing Guidelines before processing for payment, provide payment information upon request to vendors and setup new vendors as needed

Create travel arrangements and expense reports for general counsel and local attorneys as requested

Prepare and submit IT access forms for approval as needed

Work with Legal Operations and General Counsel to print, compile and prepare meeting books for Board of Directors quarterly meetings

Process reimbursement of expenses for Board of Directors

Records management: prepare hard copies for archiving as designated by attorneys, create records transfer list and work with the Records Analyst to coordinate transfer to archives and/call back boxes from the retention list as needed

Ability to provide CEO support when needed

Assist with internal/external auditor requests

MISC projects as assigned

Qualification

Notary publicLegal document managementMicrosoft OfficeDocuSignLegal researchEffective communicationOrganizational skillsTeamworkProblem solvingFlexibility