Columbia University Irving Medical Center · 1 month ago
Administrative Assistant - Core Admin
New York, NY
Full-time
Onsite
Mid Level
$66K/yr - $70K/yrColumbia University Irving Medical Center is seeking an Administrative Assistant to provide comprehensive administrative support to the Chair’s Office and Core Administrative unit of the Department of Medicine. The role involves scheduling, coordinating meetings, and managing general administrative tasks to assist senior leaders in the department.
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Responsibilities
Schedule appointments and create Zoom and webinar meetings for core administration senior leaders
Assist in coordinating Bi-weekly online Grand Rounds seminars and in-house lectures
Serve as the front desk point of contact for the Chair’s suite, welcoming visitors and addressing inquiries
Provide hospitality to high-profile visitors, guiding them to meetings and ensuring punctual attendance
Serve as an assistant for the Chair and Vice Chairs of Medicine in the absence of the Chief of Staff, handling calls, mail, and visitors
Manage all facilities and IT requests for the offices, mailroom, bathrooms, and conference rooms
Manage requests for conference room usage and ensure maintenance
Procure and maintain office supplies using the ARC and Staples systems
Coordinate new phone orders and relocations using the ServiceNow system
Supervise and mentor high school students and other volunteers in the Chair’s suite
Arrange travel using the Concur system and process travel and business expense reimbursements
Coordinate annual interviews for the 3-Year PhD to MD program and evaluation processes
Perform additional related duties assigned or requested
Qualification
Required
Bachelor's degree or equivalent in education and experience
Demonstrated experience providing executive-level administrative support
Proficiency in scheduling software and video conferencing platforms
Excellent communication and interpersonal skills
Strong organizational and multitasking abilities
Proficiency in office management systems and software (e.g., ServiceNow, Concur)
Ability to maintain confidentiality and professionalism when handling sensitive information
Working knowledge of Microsoft Office Programs: Word, PowerPoint, and Excel
Preferred
Previous experience in healthcare administration
Company
Columbia University Irving Medical Center
Columbia University Irving Medical Center is a clinical and educational enterprise that offers medical, dental, and nursing services. It is a sub-organization of Columbia University.
Founded in 1767
10001+ employees
H1B Sponsorship
Columbia University Irving Medical Center has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (433)
2024 (353)
2023 (333)
2022 (370)
2021 (283)
2020 (221)
Funding
Current Stage
Late StageLeadership Team
D
Donna Lynne
Senior Vice President and COO
Recent News
2025-10-17
2025-10-06
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