Apollon Wealth Management, LLC · 1 month ago
Transition Support Associate
Mt. Pleasant, SC
Full-time
Onsite
Mid LevelApollon Wealth Management is seeking a highly organized and detail-oriented Transition Support Associate to assist with advisor onboarding and firm transitions. This role supports the preparation of client paperwork, data reconciliation, project tracking, and communication across teams to ensure a seamless and accurate transition experience for incoming advisors and their clients.
FinanceFinancial ServicesRetirementRisk Management
Responsibilities
Manage the high-volume preparation of client onboarding paperwork (300+ clients per transition) using advanced Excel functions and mail merge processes to ensure accuracy and efficiency
Conduct complex data reconciliation across CRM systems, custodians, and portfolio management platforms to validate and standardize client information
Utilize advanced Excel skills (VLOOKUPs, pivot tables, conditional formatting) to merge, analyze, and audit large datasets (1,000+ rows) for accuracy and reporting
Maintain exceptional attention to detail when handling sensitive client and financial data, ensuring compliance and a seamless advisor transition experience
Provide comprehensive back-office support throughout the transition lifecycle, managing administrative tasks and documentation to free advisors for client-facing work
Demonstrate strong technical aptitude by quickly learning and navigating new financial technology systems for data extraction, entry, and quality control
Execute ad-hoc projects such as documentation audits, data clean-up, and workflow improvement initiatives in collaboration with cross-functional teams
Partner with Operations, Compliance, and Custodian teams to troubleshoot data discrepancies, streamline processes, and support peak transition periods
Identify and implement efficiency improvements by optimizing spreadsheets, reducing manual data entry, and enhancing routine workflows
Ensure all client paperwork and digital records meet internal and external compliance requirements
Assist the Director of Transitions with departmental onboarding checklists, trainings, agendas, and communication throughout onboarding and integration
Collaborate with custodians and/or broker-dealers to support transition planning, timelines, and execution
Identify firm-wide process improvements discovered during onboarding and help drive solutions and implementation
Serve as a subject-matter expert on Apollon products and technology platforms to effectively communicate offerings to new advisors
Schedule and coordinate advisor and firm onboarding meetings with the internal Apollon team
Maintain consistent communication with internal stakeholders by formally sharing updated advisor information throughout each phase of the onboarding process
Build, update, and manage a real-time project management/tracking tool to support transparency and execution across transition stages
Qualification
Required
Bachelor's degree in Business, Finance, or a related field; relevant experience may be considered in lieu of a degree
Proven experience in onboarding, project management, operations or a related role within the financial services industry
Strong organizational skills with the ability to manage multiple projects and priorities simultaneously
Excellent Excel spreadsheet skills and the ability to utilize technology to automate solutions to operational challenges encountered by the team
Proficiency in technology platforms used in wealth management or financial services
Ability to work independently and collaboratively within a team environment
Company
Apollon Wealth Management, LLC
Apollon Wealth Management was established, first and foremost, to benefit our clients.
Founded in 2018
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Ryan Shanks
Chief Growth Officer
Recent News
2026-01-19
2025-12-07
2025-12-05
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