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CCS Fundraising · 3 weeks ago

Proposal Writer

New Jersey, United States

Full-time

Hybrid

Mid, Senior Level

$70K/yr - $115K/yr

5+ years exp

CCS Fundraising is an international strategic fundraising firm that partners with nonprofits for transformational change. The Proposal Writer will produce high-quality proposals and sales materials to support executives in securing new business, requiring exceptional writing and communication skills in a fast-paced environment.

ConsultingNon Profit

Growth Opportunities

No H1B

Responsibilities

Write, design, and edit tailored proposals, presentations, and related sales materials in partnership with selling executives

Join select lead or client calls to gather key insights and inform proposal structure, tone, and messaging

Collaborate with executives to define proposal scope, structure, and content that align with client needs and firm standards

Develop and adapt language that effectively conveys CCS’s approach, services, and differentiators

Establish and maintain internal timelines and deadlines to ensure high-quality, on-time delivery of all materials

Provide direct support to selling executives by helping prepare for upcoming sales and lead meetings, including drafting background notes or assembling key materials

Draft and send thank-you or follow-up emails after lead or proposal meetings, maintaining consistent and professional communication

Directly manage and drive proposal progress, ensuring next steps and materials remain on track

Partner closely with the Executive Partnerships team to coordinate review time and ensure timely delivery of materials

Ensure all communications and materials reflect the highest professional standards and strengthen executive relationships

Work collaboratively with the Proposal Department Lead and other proposal writers to share ideas, resources, and best practices

Incorporate feedback from executives and proposal leadership to continuously improve quality and efficiency

Ensure alignment of messaging and tone across all materials

Proofread and edit other team materials, presentations, and deliverables to ensure accuracy, clarity, and consistency

Maintain organized, well-labeled proposal and lead folders in SharePoint for easy access and consistency

Use approved templates and ensure brand, style, and tone alignment across all materials

Work with team database coordinators to ensure our information is up-to-date

Leverage writing and design tools (e.g., Grammarly, Canva) to enhance presentation and quality

Identify opportunities to repurpose or improve existing proposal content and share with team leadership

Qualification

Proposal WritingProject ManagementWriting SkillsMicrosoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft OutlookTime ManagementOrganizational SkillsCollaborationProblem-SolvingAttention to DetailCreativity

Required

5+ years professional experience with proven writing and project management track record

Exceptional ability to manage multiple projects and competing deadlines in a fast-paced environment

Excellent writing and visualization skills, with a keen eye for detail

Thorough proofreading skill

Excellent time management and organizational abilities; capable of independently structuring time and tasks to meet deadlines

Demonstrated resourcefulness and initiative in problem-solving and adapting to changing needs

Advanced knowledge of Word, Excel, PowerPoint, and Outlook

Comfortable working both independently and collaboratively within a team setting

Preferred

Creative presentation design experience - experience with InDesign, Photoshop, Publisher, Canva, and other graphic design programs a plus but not required