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Live Nation Entertainment · 1 month ago

Vibee - Hotel Sourcing Manager (Contract)

Las Vegas, NV, USA

Full-time, Contract

Onsite

Mid, Senior Level

4+ years exp

Vibee, a company under Live Nation Entertainment, specializes in creating unforgettable destination experiences for fans worldwide. They are looking for a highly motivated Hotel Sourcing Manager to manage the sourcing and securing of hotel room blocks globally, ensuring alignment with Vibee's standards and contractual requirements.

ConcertsEvent PromotionEventsMedia and EntertainmentTicketing

No H1B

Responsibilities

Source, evaluate, and secure hotel room blocks across global markets to meet program needs, budgets, and event timelines

Lead high-volume outreach and communication with hotels to gather rates, availability, and deliverables under aggressive deadlines

Manage the full RFP process: prepare documents, distribute requests, collect bids, and ensure timely and complete responses

Review RFPs for accuracy, rate parity, and commercial alignment before escalation to leadership or legal

Lead a team to ensure consistent follow-up with hotels and prompt resolution of pending submissions or missing data

Serve as the key point of contact for hotels throughout the sourcing and contracting lifecycle

Communicate Vibee’s partnership standards, rate structure, and contract framework with authority and clarity

Negotiate key deal points—including rate flexibility, deposits, and service deliverables—within established guidelines

Collaborate with in-house counsel to resolve open items, track revisions, and ensure hotels align with Vibee’s terms and conditions

Cultivate strong relationships with hotel sales, revenue, and leadership teams to support long-term growth and responsiveness

Partner with Finance, Legal, Marketing and Operations to ensure hotel information, payment terms, and contract details are accurate and consistent across systems

Maintain proactive communication with internal stakeholders regarding sourcing progress, market performance, and potential risk areas Partner with Finance, Legal, Marketing and Operations to ensure hotel information, payment terms, and contract details are accurate and consistent across systems

Support data integrity by ensuring RFP results and rate details are accurately documented and tracked

Contribute to post-event debriefs to assess sourcing performance, partner responsiveness, and process improvements

Oversee team members to ensure efficient workflow, quality control, and timely delivery of all sourcing milestones

Work with Project Managers to implement tracking systems, dashboards, and status reports to monitor progress and identify bottlenecks

Recommend process improvements and technology enhancements to streamline global operations

Qualification

Hotel sourcing experienceRFP process managementNegotiation skillsExcel proficiencyCRM experienceAnalytical thinkingCommunication skillsOrganizational skillsProblem-solving mindset

Required

Bachelor's degree in Business, Hospitality Management, or related field

4–6 years of experience in hotel sourcing, sales, or partnerships (preferably within travel, hospitality, or entertainment)

Proven success managing high-volume hotel programs and vendor relationships across multiple regions and time zones

Strong understanding of hotel rate structures, RFP processes, deposits, and service-level agreements

Working knowledge of commercial contract terms, liability clauses, and payment structures

Excellent communication and negotiation skills with ability to manage complex partner conversations

Proficient in Excel and Google Sheets (Pivot Tables, VLOOKUPs); CRM or sourcing platform experience a plus

Exceptionally organized and able to balance multiple priorities in a fast-paced, deadline-driven environment

Detail-oriented with strong analytical thinking and follow-through

Entrepreneurial, solutions-oriented mindset with a collaborative approach to problem-solving

Company

Live Nation Entertainment

Glassdoor4.0

Live Nation Entertainment is a producer, promoter, and seller of live concert tickets for artists and fans. It is a sub-organization of Priority Records.

Founded in 1996

Beverly Hills, California, USA

10001+ employees