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MG Properties · 1 month ago

Affordable Housing and Compliance Manager

San Diego, CA

Full-time

Onsite

Senior Level

5+ years exp

MG Properties is a trusted partner in the property management industry with over 30 years of experience. The Affordable Housing and Compliance Manager will ensure compliance with affordable housing regulations and manage relationships with third parties for energy and water use reporting, while also supervising on-site associates and maintaining operational goals.

Property DevelopmentProperty ManagementReal Estate

No H1B

Responsibilities

Manager, supervise and train on-site associates to ensure proper procedures are followed in all waiting lists, application, income calculation, qualification, move-in, annual recertification for all income restricted apartment homes

Establish and maintain formalized Affordable programs and procedures applicable to federal, state and local regulations

Keep current on all changes in affordable housing regulations and distribute this information to Property Management associates

Oversee all aspects of the file review process for calculation accuracy and verification compliance

Implement affordable housing file audit procedures throughout the portfolio to ensure compliance with tax exempt bond, tax credit and other affordable housing programs

Prepare, roll out and maintain formalized policies and procedures relating to all aspects of the affordable housing programs

Ensure appropriate affordable housing training is provided to all applicable on-site associates on a regular basis

Interact with residents in a courteous and professional manner- approve files as needed

Assess and make recommendations to the Director of Procedures and Compliance regarding action plans for non-compliant communities and management training needs

Complete annual and interim recertifications; complete audit unit inspections; ensure compliance with tenant selection plan

Complete monthly billing; maintain and accurate and compliant wait list

Coordinate and manage the executive level relationship with designated third parties for the submission, tracking and reporting of applicable energy and water use benchmarking required by lenders

Lead the relationship with BrightPower or other service providers submitting energy and water use benchmarking (BPS – Building Performance Standards) compliance reporting to loan servicers as required

Maintain and update lists of property loans that require benchmarking reporting, the type of reporting required and the dates due

Troubleshoot data availability, utility account access, and letters of authorization may be needed to submit complete benchmarking reporting

Usage variance analysis (Conservice and BrightPower identified) and tactical solutions follow up to save properties on large, aberrant utility costs

Utility rate structure analysis and verification with BrightPower for current property in the portfolio and shortly after each acquisition

Support ops teams with sustainability reporting demands from business partners

Manage MG’s Energy Star Portfolio Manager account (produces the reports submitted to lender and governments)

Use Energy Score Cards (the BrightPower SAAS) to identify utility cost risk and opportunity in the portfolio in service to the regional managers and operations VPs

Manage utility financial analysis and account transfers in coordination with Conservice for acquisitions and dispositions (apparently a lot of issues with this recently)

Manage acquisition and portfolio property environmental remediation regulatory compliance and O&M monitoring on impacted properties

Support Construction Management and Asset Management with identification of any incentive programs to fund required or opportunistic retrofits

Support Risk Management on portfolio and property specific pollution/environmental insurance and policies

Monitor annual published rate by various authorities and allowable increases as to pass through in a timely manner

Comply with all regulatory reporting certifications by meeting quarterly and annual deadlines

Successfully manage department performance in order to provide bottom line results on NOI and CNOI at the property and portfolio level

Supervise and communicate with on-site staff to achieve operational goals of assigned This includes orientation, instructing and advising on-site staff of program procedures and carrying out all program related matters according to Federal, State, Local and Company guidelines

Conduct and communicate regularly scheduled meetings with Community and Regional Managers where warranted

Conduct on-going training with office staff on application and certification

Ensure that lease files are complete, and that completion of leases is being executed properly

Attend scheduled corporate management meetings, usually at the corporate

Maintain records on all aspects of management activity on a daily, weekly, and monthly basis. Submit required reports to corporate office on a weekly and monthly basis

Possess skills to use all office equipment including the computer, telephone, fax machine and photocopier

Ensure that all legal documents are handled professionally

Maintain positive customer service attitude

Periodic inspection with residents of move-in/move-outs

Initiate and implement procedures to improve resident communications, such as complaints, service requests, etc

Work with the Marketing department to ensure proper market exposure exists to keep units occupied and the appropriate wait list activity

Maintain awareness of market/industry conditions and trends via trade publications and professional organizations

Conduct all business in accordance with company policies and procedures, Fair Housing, Americans with Disabilities Act, Fair Credit Reporting Act, and all other laws pertaining to multi-family housing

Coordinate onsite property inspections with applicable housing authorities

Perform other duties as assigned

Qualification

Affordable Housing programsRegulatory complianceProperty managementEnergy efficiency reportingFinancial analysisPeople skillsMathematical calculationsComputer proficiencyCommunication skillsOrganizational skills