Bank of China USA · 2 weeks ago
Operational Risk Management Department - Business Management Associate/AVP
New York, NY
Full-time
Onsite
Entry Level
$42K/yr - $150K/yr
1+ years expBank of China USA is one of the largest banks in the world, seeking a Business Management Associate/AVP to support the operations of the Operational Risk Management Department. The role includes managing expense budgets, supporting people management, and ensuring compliance with business continuity and risk reporting requirements.
Banking
Responsibilities
Assist in the planning and management of the departmental annual expense budget, including categories such as consulting fees, consultant fees, legal expenses, training costs, IT fixed assets expenses, department activity fee and etc
Ensure accurate budget forecasting, meticulous expense tracking, and thorough variance analysis
Oversee the budget execution status, diligently monitoring allocations and expenditures to maintain strict financial discipline
Facilitate procurement processes by reviewing purchasing requests and ensuring strict adherence to established budget constraints
Centralize the processing of invoice payment requests, ensuring timely and accurate submissions
Manage the New Hire/Termination Checklist updates, ensuring seamless and compliant onboarding and offboarding processes for department personnel
Conduct monthly attendance checks, meticulously tracking and verifying staff attendance for compliance and reporting purposes
Maintain the departmental organizational chart, conduct insightful staffing analysis, and coordinate the annual skill assessment process
Manage the end-to-end consultant lifecycle, including Consultant New Hire Application approval requests, timesheet approvals, invoice payments, and Consultant Performance Evaluation Reports
Coordinate Consultant contract renewals and provide comprehensive support for consultant onboarding and offboarding procedures
Manage other relevant consultant-related paperwork, such as open requests, interview reports, and Statements of Work (SOWs)
Prepare departmental staffing reports, providing insights into team composition and resource allocation
Conduct training needs assessments, at multiple levels of analyses, including but not limited to: the department level for its professional areas and the individual employee level to support its talent development
Submit, implement, and monitor execution of the annual training plan
Ensure the annual training plan covers legally required topics under the department/branch’s expertise
Ensure the employees and consultants’ timely completion on all relevant mandatory training programs
Submit training request per program with supporting documents, review and approve training requests, reports and expense reimbursement within the limits of authority
Follow up with missing attendees, if any, of its initiated mandatory training programs
Submit required training records to HRD in a timely manner and ensure the documents’ completeness and accuracy
Compile comprehensive risk management reports summarizing key departmental activities, achievements, and critical operational updates for management review
Compile and/or translate various Risk Management reports, including Key Initiative Implementation Status Reports, Major Event Reports and Head Office Reports, ensuring accuracy and timely delivery
Acting as the ORD-BCM team’s main departmental point of contact for all business as usual (“BAU”) business continuity related matters
Promoting awareness of business continuity within their department
Updating relevant BCM documentation at minimum annually or every time there is a significant change within the department
Coordinating department participation in BCM exercises
Assisting the Department Head in implementing record management practices, including all aspects of adherence to the requirements in the Policy, the Retention Procedure, the Record Retention Schedule, and related procedures
Providing expertise on records management issues and for coordinating the implementation of active records systems and Record Retention Schedule
Determining whether the addition of a new record type on the Retention Schedule is appropriate, when an Employee determines that Bank records under their control are not included on the RRS, and have a business or regulatory record-keeping requirement
Addressing questions that arise and issue escalation, if applicable
Working with the Department Head to safeguard records following the Record Retention Schedule
Assist the Department Head in identifying ABAC Sensitive Parties, ABAC Related Transactions, and ABAC Sensitive Activities in consultation and coordination, as necessary, with the ABAC Manager and LGO
Assist the Department Head in identifying and reviewing accounts, expenditures, and disbursements to be incurred by Covered Persons and Third Parties acting on behalf of the Bank, relating in any way to, or for the benefit of, ABAC Sensitive Parties
Assist the Department Head in obtaining, and be responsible for obtaining, required approvals and authorizations for all ABAC Related Transactions and ABAC Sensitive Activities
Escalate all questions or concerns regarding compliance with the ABAC Policy and this Procedure to the ABAC Officer, ABAC Manager, and/or LGO, as appropriate
Assist the Department Head in maintaining open and direct communications with ABAC Sensitive Third Parties regarding Bank transactions and activities involving in any way ABAC Sensitive Third Parties
Assist the Department Head in implementing and executing risk-based internal controls and any recordkeeping required by the ABAC Laws, the ABAC Policy, and this Procedure for each Owner Department’s respective transactions and activities
Assist the Department Head and responsible Owner Department staff in responding to ABAC-related questions presented in risk assessment questionnaires and other inquiries to ensure that such responses are accurate and complete
Act as the primary departmental liaison with the ABAC Manager and LGO
Manage office resource planning, including the efficient procurement of stationery and diligent oversight of the department's asset inventory
Oversee IT assets management, ensuring accurate inventory tracking, timely replacements, and strict compliance with all technology security policies
Serve as the primary liaison for Head Office Lotus Notes email forwarding requests, ensuring seamless and efficient communication flow between the Head Office and NYB Operational Risk Mangagement Department, within the department and across interdepartmental teams
Facilitate the User Access Tracker updates, ensuring accurate and up-to-date record-keeping of system access for critical security and audit purposes
Facilitate team-building activities to foster a positive and collaborative work culture
Conduct the Annual Abandoned Property Reconciliation process, ensuring meticulous compliance with all applicable regulatory requirements
Maintain and regularly update the department's Authorized Signature Lists
Administer the OA system application submission process, ensuring accuracy and timely processing
Qualification
Required
Bachelor's degree in Finance, Accounting, Data Science, Business Administration, Economics, or a related field is required
Minimum 4 years of experience in business management, banking operations, or administrative support for AVP level; Minimum 1 years of experience in business management, banking operations, or administrative support for Associate level
Strong analytical and problem-solving skills, with the ability to interpret financial and operational data
Excellent communication and stakeholder management skills, with experience working cross-functionally
Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and experience with business reporting tools
Strong ability to manage multiple priorities, meet deadlines, and drive process improvements in a fast-paced financial services environment
Company
Bank of China USA
Bank of China (BOC) is one of the largest banks in the world, with more than $3 trillion in assets and a footprint that spans over 60 countries and regions.
501-1000 employees
H1B Sponsorship
Bank of China USA has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (57)
2024 (46)
2023 (52)
2022 (67)
2021 (36)
2020 (69)
Funding
Current Stage
Late StageLeadership Team
Peter J Reisman
Managing Director, Chief Communications Officer
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