Upchurch · 1 month ago
Clerical Administrative Assistant
Ridgeland, MS
Full-time
Onsite
Entry Level
1+ years expUpchurch is a rapidly growing, full-service building engineering company providing mechanical, plumbing, HVAC, and electrical services across the southeastern United States. The Clerical Administrative Assistant will provide day-to-day office and administrative support to the Ridgeland operations team, handling basic purchasing tasks and maintaining project and office documentation.
CommercialConstructionResidential
Responsibilities
Support Terry Green and the onsite team with general clerical and administrative tasks
Maintain organized electronic and hard copy filing systems for project and office documents
Print, scan, and assemble documents, binders, and packets as needed for meetings, projects, and field staff
Order and maintain office supplies and basic materials inventory as needed
Assist with basic purchasing activities, including creating and submitting purchase requests or purchase orders as directed
Track packing slips/packing lists and ensure they are properly matched to invoices and purchase documentation
Coordinate with vendors and internal teams to resolve discrepancies with orders, packing lists, and invoices
Match invoices to purchase orders and packing lists for AP processing
Review documentation for completeness and accuracy before routing for approval
Communicate with AP and project teams to resolve questions or missing information
Assist with logging and tracking RFIs (Requests for Information) as needed
Assist with logging and tracking submittals as needed, ensuring documents are routed to the appropriate reviewers
Maintain updated logs/reports to support project teams and leadership
Provide backup support to others in the office as needed
Perform other administrative duties as assigned to keep office operations moving forward smoothly
Qualification
Required
High school diploma or equivalent required; some college or business/office coursework preferred
1–3 years of administrative, clerical, or office experience; construction or field operations environment a plus
Proficiency with Microsoft Office (Word, Excel, Outlook); ability to learn company-specific systems
Strong attention to detail and organizational skills
Ability to manage multiple tasks and priorities in a deadline-driven environment
Good written and verbal communication skills
Reliable, professional, and able to work independently with minimal supervision
Preferred
some college or business/office coursework preferred
Basic understanding of purchasing, invoices, and AP processes preferred
Benefits
Health, dental, and vision insurance.
Paid time off and holiday pay.
Opportunities for professional development and certification assistance.
Company
Upchurch
Upchurch Services, LLC is a full-service mechanical contracting company. We provide exceptional service to our customers throughout the SEC region.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
Davidson Kempner
2024-03-27Private Equity
Recent News
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