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Jovie · 1 month ago

Senior Procurement Specialist (On site)

Washington, DC, DC

Full-time

Onsite

Senior Level

5+ years exp

Summit Federal Services, LLC is a fast-growing woman-owned Small Business and HUBZone company providing efficient acquisition and administrative services to federal agencies. They are seeking a Senior Procurement Specialist to support the U.S. Court of Appeals in Washington, DC, responsible for various procurement activities including contract management and vendor relations.

Child CareChildrenTraining

Growth Opportunities

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Serve as a contracting officer responsible for purchasing consumable and automation supplies, equipment, and services

Process purchase orders for goods and services from government and non-government sources using the judiciary's financial management system

Manage contracts from initiation through closeout, including monitoring performance, processing modifications, and completing DE obligations as required

Review all agreements and contracts prior to execution and provide timely feedback, recommendations, or required revisions before the documents are signed

Prepare Requests for Quotes (RFQs), Requests for Proposals (RFPs), and Requests for Information (RFIs), and ensure they are properly posted in accordance with applicable procurement policies and procedures

Coordinate with court financial staff to verify authorization and availability of funds prior to processing purchase requests

Ensure compliance with the Guide to Judiciary Policy, internal control procedures, local policies and procedures, and federal appropriations law

Develop and maintain tracking systems for funds commitments, obligations, DE obligations, and expenditures

Track and process subscription renewals, cancellations, and transfers

Review and process travel authorizations, obligate travel funds, and approve central court travel requests

Identify, evaluate, and maintain lists of vendors and sources of supply for goods and services

Research and evaluate suppliers based on price, quality, selection, service reliability, and compliance with federal procurement requirements

Coordinate with selected vendors on supply and delivery of purchased items

Track delivery of goods and services, following up on outstanding orders to ensure timely receipt

Assist with contract administration, including clarifying requirements, resolving conflicts, and monitoring vendor performance

Negotiate with vendors for optimal pricing on contracted services and purchases

Maintain the Finance and Procurement inbox, ensuring all inquiries receive an initial response within two (2) business days. Track and follow up on all items requiring additional action until fully resolved

Maintain comprehensive procurement documentation in compliance with judiciary and local record retention requirements and audit standards

Prepare procurement reports for management review

Document receipt of goods and services, including coordinating with property officers for tagging, inventory, and delivery for accountable property

Maintain records of procurement activities

Reconcile financial accounts related to procurement activities

Ensure separation of duty practices in procurement activities

Support internal and external audits by providing required access to information to auditors including access to financial records, files, policies, and procedures

Cooperate with auditors to demonstrate full accountability, efficient use of judiciary resources, and compliance with all requirements

Maintain confidentiality and information security standards for all procurement records containing sensitive pricing, court, or vendor information, including adhering to confidentiality and security requirements during the solicitation process

Qualification

Procurement experienceFederal procurement regulationsFinancial management systemsMicrosoft Office applicationsOrganizational skillsAttention to detailWritten communicationVerbal communicationWork independently