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Astrion · 3 weeks ago

Administrative Assistant - Mid-level - SWW

Eglin Air Force Base, FL

Full-time

Onsite

Mid Level

3+ years exp

Astrion has an exciting opportunity for a Mid-Level Administrative Assistant for the Tenants Contract, supporting the Air Force Division. The successful candidate will assist the 350th Spectrum Warfare Wing at Eglin AFB, Florida, performing various administrative and clerical duties to support the commander and organization.

ManufacturingSpace Travel

No H1B

Security Clearance Required

U.S. Citizen Only

Responsibilities

Advise and assist with various administrative and clerical duties in support of the 39th Electronic Warfare Squadron (EWS) commander, to include developing continuity plans for those administrative and clerical duties

Assist the Commander in the performance of administrative functions associated with supervision of military and civilian employees

Provide support to the Commander on the following tasks:

Maintaining appointment calendars and conference room schedules

Scheduling meetings and conferences including those involving staff from outside organizations

Answering telephones, forwarding messages, and providing responses to routine queries

Supporting DTS functions on behalf of travelers IAW the Defense Travel Administrator’s Manual

Assisting with coordination, consolidation, analyses, distribution and monitor action items, suspenses and responses for assigned organization level

Providing inputs and recommendations regarding administrative and office management processes and procedures

Assisting with preparation and updates to program office file management documents

Preparing agendas, reports and briefings for staff meetings

Assisting with management of organizational workflows

Assist with the review and preparation of non-technical squadron correspondence

Advise and assist with preparing reports, papers, and briefings IAW Air Force Handbook (AFH) 33-337 and ACC communications policies and templates and prepare correspondence IAW Air Force Manual (AFMAN) 33-326

Perform specific routine actions creating, managing, and maintaining databases to include but not limited to: tracking status of office tasks, suspenses, training, evaluations/awards, in/out processing personnel, distributing office mail, and reviewing correspondence for correction of deficiencies; meeting/conference organization and preparation, which includes developing agendas and presentations, scheduling and preparation of meeting venue, recording and tracking action items

Prepare and finalize a wide variety of recurring and nonrecurring correspondences, reports, and other documents, determining and modifying format, content and frequency of requirements from information obtained from staff, files and other sources

Responsible for execution of the Drug Demand Reduction program, Dental Program and Leave Web, developing and implementing procedures to track program status and maintain program health

Advise and assist with the planning, administering, and monitoring manpower resource requirements. Support deployed/home station members in completing re-enlistments and extensions

May be required to monitor the facility entrance, fire alarm status, man the entry control door, and answer the office telephone; provide entry control desk duties including visitor log and visitor badge control, updating end-of-day security checklists and rosters in coordination with the security manager; conducting and supporting security inspections

Qualification

Microsoft Office SuiteBachelor’sMaster’s degreePrior AFDoD experienceHighly organizedAir Force instructionsPrior administrative experienceExpert attention-to-detail