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Massachusetts Maritime Academy · 1 month ago

Human Resources Generalist (Staff Assistant)

Buzzards Bay, MA

Full-time

Onsite

Entry, Mid Level

$65K/yr - $70K/yr

2+ years exp

Massachusetts Maritime Academy is seeking a Human Resources Generalist to provide comprehensive and confidential administrative support to the Human Resources and Payroll/Benefits departments. The role involves ensuring efficient operations, effective communication, and compliance with various requirements, while supporting recruitment, onboarding, and employee relations.

EducationHigher EducationMarine TransportationTraining

Responsibilities

Provides administrative support to the Human Resources and Payroll/Benefits departments to ensure smooth and efficient daily operations

Greets visitors to the Executive Suites and responds to general inquiries from faculty, staff, cadets, and external guests

Monitors the HR email inbox, maintains department calendars, and responds promptly to general inquiries via phone and email, ensuring timely and professional communication

Updates and maintains HR information resources, including but not limited to: HR website, employee handbook, and internal forms, ensuring accuracy and accessibility

Prepares and distributes HR-related communications, including policy updates, announcements, reminders, and newsletters

Assigns and tracks mandatory employee training, ensuring timely completion and compliance

Manages part-time employee contracts and onboarding, ensuring accuracy, compliance, and timely completion

Manages employee leave programs, including processing requests, maintaining documentation, and ensuring compliance with applicable policies and laws

Manages the evaluation process for Academy employees, ensuring deadline compliance and completion

Takes and distributes minutes and meeting notes for HR meetings

Updates the HR website, forms, and employee handbook to ensure accuracy and accessibility of HR resources

Handles confidential information in compliance with Academy policy, state, and federal law

Creates confidential reports and documents for the Board of Trustees

Assists with organizing and supporting employee engagement activities, recognition programs, and HR-sponsored events to promote a positive workplace culture

Assists with processing SORI/CORI and I-9 documentation to ensure compliance with employment eligibility and background check requirements, as needed

Assists HR and Payroll/Benefits by scanning, organizing, and filing employee records and documents to maintain accurate and accessible files, as needed

Assists the Director of HR with all phases of the employee lifecycle including recruitment, search and hiring, onboarding, and offboarding

All other duties, as assigned

Qualification

Human Resources experienceEmployment laws knowledgeMicrosoft Office SuiteHR information systemsInterpersonal skillsCommunication skillsConfidentialityCollaborationOrganizational skills