Marlborough School · 1 month ago
Front Office Administrative Assistant
Los Angeles, CA, US
Full-time
Onsite
Entry Level
2+ years expMarlborough School is an independent girls college-preparatory school located in Los Angeles, California. The Front Office Administrative Assistant serves as the first point of contact for visitors and provides general administrative support to the school, ensuring smooth operations in the front office.
EducationHigher EducationNon Profit
Responsibilities
Serve as the initial point of contact for all visitors (parents, guests, students, vendors) and greet guests, notifying the appropriate School representative upon their arrival
Administer the School’s main phone line, including recording and updating general system announcements and messages
Manage all incoming communications, answering and transferring phone calls via multi-line phone, and serving as a key resource for all callers by providing up-to-date School information
Maintain a rotating departmental display of interest/ achievement and an orderly and inviting front office
Maintain current phone lists and resources on the School’s internal site
Sort and distribute employee mail, including all incoming and outgoing packages
Distribute student bus passes in partnership with Auxiliary Services. Assist with bus-related emergencies and matters as needed
Serve as back up to Upper and Middle School Assistants for student sign ins/outs
Demonstrate familiarity with the Student Handbook and enforce student policy as necessary
Perform general administrative duties and tasks to support the Executive Assistant to the Head of School & Administrative Manager
Assist with event scheduling and calendaring using the School’s event space management system (eSpace)
Provide support to event and meeting set-ups and breakdowns
Assist the Executive Assistant to the Head of School & Administrative Manager with special projects and other duties as assigned
Provide essential back-up administrative support for other departments, ensuring continuity of operations during absences or peak times
Qualification
Required
2+ years of experience in administrative roles
Excellent verbal and written communication skills
Strong customer service skills and ability to work collaboratively within groups and across different functional areas
Organized and excellent attention to detail; good project management and planning skills
Proven record of maintaining confidentiality and exercising sound judgment
Preferred
Bachelor's degree or equivalent preferred
Proficiency in Google Suite, Microsoft Office, Adobe, and other software platforms preferred
Benefits
Comprehensive benefits package including medical, dental, and vision coverage.
Access to voluntary benefits and tuition reimbursement programs.
Competitive retirement plans.
Generous time-off allowance to maintain a healthy work-life balance.
Company
Marlborough School
Marlborough is a college preparatory school for girls offering education to middle and high school-aged students.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase