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Matthews™ · 2 days ago

Licensing Paralegal (TN)

Nashville, TN

Full-time

Onsite

Entry Level

$60K/yr - $70K/yr

1+ years exp

Matthews Real Estate Investment Services, Inc. is a leading commercial real estate brokerage known for its commitment to excellence and client service. They are seeking a Licensing Paralegal to support their in-house attorneys and manage the company's licensing operations, ensuring compliance and efficiency across various legal functions.

Financial ServicesReal Estate

Growth Opportunities

Responsibilities

Prepare, complete, and submit new license applications, license transfers, renewals, and related filings for brokers and the Company in all states

Track licensing deadlines and maintain accurate, up-to-date records of application and renewal statuses

Research and interpret licensing requirements across various states; ensuring Company and agent compliance with regulatory obligations

Communicate regularly with brokers, internal stakeholders, and state licensing agencies to resolve questions and ensure timely processing

Assist with developing and refining internal licensing procedures to improve accuracy, efficiency, and broker experience

Draft, revise, and proofread legal documents, including correspondence, memoranda, contract templates, and corporate forms

Assist with contract lifecycle management, including implementing and supporting the Company’s CLM automation software

Conduct legal and regulatory research, summarize findings, and assist with compliance initiatives

Support attorneys in corporate, transactional, litigation, and compliance matters as needed

Maintain organized legal files, logs, and documentation to support accurate reporting and internal workflows

Provide direct support to brokers and sales agents regarding licensing requirements

Work closely with team members across Operations, HR, Compliance, and other departments to streamline processes and promote efficiency

Support Legal Department initiatives aimed at enhancing internal systems, improving workflows, and maintaining a culture of excellence

Qualification

Licensing experienceParalegal supportCompliance knowledgeContract management systemsLegal researchMicrosoft Office proficiencyAttention to detailOrganizational skillsCommunication skillsTeam collaboration

Required

1–3 years of experience in a paralegal, licensing, compliance, administrative, or related role

Strong attention to detail with exceptional organizational and time-management skills

Demonstrated ability to track deadlines, manage multiple tasks, and follow structured processes

Excellent written and verbal communication skills

Ability to maintain confidentiality and work with professionalism and discretion

Proficiency with Microsoft Office and ability to learn new software platforms

Preferred

Bachelor's degree or equivalent paralegal certification/training

Prior experience in commercial real estate, brokerage licensing, or highly regulated industry compliance

Experience with contract management systems or CLM software

Familiarity with multi-state regulatory, licensing, or compliance frameworks

Company

Matthews™

Glassdoor4.1

Matthews™, a commercial real estate investment services and technology firm, holds recognition as an industry leader in investment sales, leasing, and debt and structured finance.

Founded in 2015

Nashville, Tennessee, USA

501-1000 employees