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EXPRESS · 2 weeks ago

Sample Library Coordinator

Columbus, Ohio Metropolitan Area

Full-time

Onsite

New Grad, Entry Level

0+ years exp

PHOENIX Retail, LLC operates the Express and Bonobos brands, focusing on modern and effortless style in apparel. The Sample Library Coordinator will manage the sample library's daily functions, ensuring the accurate intake, organization, tracking, and distribution of product samples to support merchandising and departmental requests.

ApparelE-CommerceFashionRetail

No H1B

Responsibilities

Receive and process incoming Floorset POs

Create and log new samples into the sample library database, filing by department and style number

Maintain organized sample bins, library shelves, and desk locations

Monitor and fulfill sample requests from, merchant teams, and other stakeholders

Deliver samples, hangers, racks, and related materials to designated locations

Scan and consume case labels for samples picked up, ensuring accurate tracking

Use systems such as RMS and Excel to input and track sample data (e.g., PO, style, color, quantity)

Update the sample library database with brand samples, floorset information, and SKU details

Create non-merchandise cases and maintain accurate country-of-origin and quantity records

Perform regular inventory checks and update sample locations

Locate and lock cases as needed to ensure security and accuracy

Support Value-Added Services by delivering samples, hang tags, or other items for processing

Create and ticket tags for merchant samples using RMS data

Ensure correct department, spec number, style, and color details are included on tags

Send and manage email requests for sample processing (e.g., GOH sample requests)

Collaborate with leads and other departments to fulfill urgent or specialized requests

Prepare detailed spreadsheets and reports for sample requests, including delivery times and locations

Qualification

Data entry proficiencyMicrosoft SuiteGoogle SuiteBasic Excel skillsWillingness to learnMultitaskEffective communicationOrganizational skillsAttention to detail