Cooley LLP · 1 month ago
Information Governance Compliance Manager
New York, United States
Full-time
Onsite
Mid, Senior Level
$110K/yr - $155K/yr
5+ years expCooley LLP is seeking an Information Governance Compliance Manager to join the IG & Privacy team. This role involves managing the Information Governance Compliance team and overseeing functions such as the transfer and retention of client records, legal holds, and compliance training. The manager will also develop goals for the team and ensure adherence to the firm's information governance policies.
Document PreparationLegalProfessional Services
Responsibilities
Manage IG Compliance team and process around the transfer of client/matter records, the import of client/matter records, records retention/destruction and legal holds
Develop goals and objectives for the Information Governance Compliance team in conjunction with IG strategic planning
Prepare preliminary annual expense and capital operating budget for the compliance team and monitor monthly expenditures
Contribute ongoing analysis and requirements gathering specific to the maintenance of the IG framework (policy, standard operating procedures)
Develop, implement, and manage systems and procedures for the timely transfer of client/matter records to clients or outside counsel and the import of client/matter records
Develop, implement, and manage systems and procedures for records disposition
Develop IG compliance training programs for end users
Manage and/or supervise Compliance team including hiring, training, evaluation, counseling, and termination, as necessary
Evaluate headcount resource requirements and provide recommendations to maximize capacity and staffing ratio efficiencies
Develop and provide training programs to maximize team skills and knowledge
Understand all aspects of the firm’s IG Policy and be able to articulate relative obligations to firm stakeholders
Manage issued legal holds and coordinate the identification, collection and production of potentially responsive information, and closure in compliance with established policy and procedures
Audit and track the firms’ responsibilities against Outside Counsel Guideline agreements
Apply industry principles and theories of data protection, privacy and business confidentiality to the records and information management process
Address records information management requirements for the records lifecycle
Work closely and effectively with senior management, department and business group leaders, and IS to ensure information governance programs are adhered to and maintained
Negotiate and recommend vendor contracts for functions related to Compliance
Remain current in emerging technologies and trends to manage information assets; recommend appropriate changes to improve compliance functions
Identify projects and coordinate resources to ensure successful completion of projects and achieve organizational goals and objectives
Coordinate project work including IG specific matter mobility departing attorney responsibilities, client file transfers, record retention, legal holds, etc
Develop and maintain departmental documentation of procedures
Serve as direct supervisor and mentor to direct reports
Provide day-to-day supervision of direct reports, ensure compliance with assigned work hours and monitor for compliance with all firm and department policies. Manage staffing coverage, review and process time logs/time off requests
Support business professional development and continued educational opportunities
In collaboration with immediate supervisor and CN HR, participate in hiring, performance appraisals, counseling, termination and other employee lifecycle events
All other duties as assigned or required
Qualification
Required
After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications
Ability to work extended and/or weekend hours, as required
Ability to travel, as required
5+ years technical skills relevant to IG management systems (RMS/DMS), including areas specific to data mapping, data conversion; document properties and metadata management (classification, coding and security); and data protection, privacy and business confidentiality. Senior candidates must have 7+ years applicable experience in the field with 3+ years of management experience in relevant roles
Solid experience with industry best practices for electronic and physical data retention and organization
Experience with and ability to handle print and electronic collections
Preferred
Bachelor's degree preferably in IT, Library Science, Records or associated discipline
Experience coordinating the implementation of new technologies
Strong project management skills
Experience with one or more RIM enterprise technology solutions used for the management of both physical and electronic information, e.g., Autonomy iRM, HP WRM, ARM, FileSurf, LegalKey
Strong understanding of GARP (Generally Accepted Recordkeeping Principles)
Certified Records Manager (CRM) credentials and/or Information Governance Professional (IGP) credentials
Experience working for a law firm or other profession services organization
Supervisory experience
Benefits
Medical
Health savings account (with applicable medical plan)
Dental
Vision
Health and/or dependent care flexible spending accounts
Pre-tax commuter benefits
Life insurance
AD&D
Long-term care coverage
Backup care for children and/or adults
Other parental support benefits
Firm-paid life insurance
AD&D
LTD
Short term medical benefits
21 days of Paid Time Off (“PTO”)
10 paid holidays each year
Generous parental leave
Fertility benefits
Company
Cooley LLP
Clients partner with Cooley on transformative deals, complex IP and regulatory matters, and high-stakes litigation.
1001-5000 employees
H1B Sponsorship
Cooley LLP has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (28)
2024 (10)
2023 (15)
2022 (18)
2021 (22)
2020 (14)
Funding
Current Stage
Late StageLeadership Team
Victor Nunez
Chief Operating Officer
Charley Haley
Partner
Recent News
2026-01-23
2026-01-22
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