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Warner Bros. Discovery · 1 day ago

Casting Contract Coordinator

Burbank, CA

Full-time, Contract

Onsite

Entry, Mid Level

$24.18/hr - $41/hr

Warner Bros. Discovery is a leading media and entertainment company known for its iconic content and beloved brands. The Casting Contract Coordinator will be responsible for preparing, distributing, and maintaining contracts for below the line performers on feature films, ensuring compliance with SAG-AFTRA regulations and providing comprehensive payment-related support throughout all production phases.

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Responsibilities

Assist with reviewing cast deal memos from casting directors to ensure compliance with SAG-AFTRA guild rules and company policies

Enter and update performer contact details and deal terms in the internal feature casting database to maintain accurate and current contract records

Prepare and distribute contracts and related documents including but not limited to Rider, Exhibit A, Parental Agreement, Side Letter for all below the line performers (actors, stunts, dancers, singers, voiceover, etc.) and send drafts for review to talent representatives (agents, managers, attorneys) as needed

Collaborate with production attorneys and Business Affairs executives to prepare and negotiate riders to contracts when necessary

Review cast contracts for completeness in accordance with company policies, obtain execution signatures and draft follow-up correspondence as required

Amend agreements, prepare redlined versions as needed, and draft correspondence to document changes

Communicate effectively with internal departments and production offices regarding talent contracts, deal memos, payments, etc

Initiate and distribute contracts and payroll documents for loop group performers during post-production and ensure start paperwork is complete and accurate

Process and verify performer related payment documentation, including but not limited to actor production time reports, post-sync time logs, etc

Collect calls sheets, production reports, and Exhibit G timesheets to track work activity for continuity and accuracy

Act as primary contact for below the line performer contract related inquiries from internal studio personnel, production offices and talent representatives

Clear performers with SAG-AFTRA Station 12 and manage follow up

Prepare and submit Taft-Hartley waivers to SAG-AFTRA when applicable

Provide Business Affairs and legal departments with billing riders and paid ad information

Arrange payment for below the line performers for post-production services including but not limited to added scenes, retakes, and looping

Advise producers, casting directors, accounting, legal and/or post-production on SAG-AFTRA contract obligations, including but not limited to consecutive employment, minimum rates, post-production days, etc

File and maintain all documents including but not limited to deal memos, contracts, Exhibit G’s, call sheets, payment requests for assigned productions

Prepare payment authorizations for talent deals on feature animated films and ensure timely and accurate payments

Serve as a liaison between internal and external parties in the collection and execution of contract documents

During post-production, prepare and deliver timecards to post-production accounting for cast ADR payments

Partner with IT and software developers to enhance the internal feature casting database

Qualification

Casting AdministrationSAG-AFTRA regulationsDatabase management systemsAdobe Acrobat ProMicrosoft Office SuiteCommunication skillsProblem-solving skillsCollaboration skillsAttention to detailTime management

Required

Strong capability to organize, prioritize, and execute multiple projects simultaneously while effectively managing time, maintaining accuracy and meeting critical deadlines independently

High attention to detail and use resources effectively and efficiently

Strong problem-solving skills with the ability to anticipate issues and implement effective solutions in a fast-paced environment

Strong analytical skills with the ability to interpret complex contractual language and ensure compliance with union regulations and company policies

Excellent verbal and written communication skills

Ability to work independently and proactively, identify innovative solutions to challenges, and follow through on commitments

Strong collaboration skills with others and ability to communicate effectively and tactfully with all levels of management in addition to internal and external stakeholders including but not limited to producers, agents, managers, attorneys

Flexible and willing to take on responsibilities outside of core expertise when needed

Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams)

Preferred

Bachelor's degree preferred

Casting Administration or equivalent industry work experience strongly preferred

Prior experience working in Box, OpenText eDOCS Document Management, Adobe Acrobat Pro, Adobe Sign and/or Litera Compare plus proficiency and knowledge of database management systems preferred

Knowledge of the SAG-AFTRA Collective Bargaining Agreement rules and regulations, with familiarity with other union guild requirements and general film production processes